Human Resources Compliance Specialist

Kimley-Horn • Dallas, TX

9d • Onsite

About The Position

Kimley-Horn is hiring a Human Resources Compliance Specialist for its Firmwide HR team in the Dallas, Texas office. This is not a remote position. The specialist will support HR initiatives and projects involving Equal Employment Opportunity (EEO) plans, federal reporting requirements, regulatory audits, and implementation of workplace policies and procedures in compliance with federal, state, and local requirements. The role works with regional HR teams, the HR Operations team, the EEO Officer, vendors, and an outside immigration law firm. Occasional travel is required. Office hours are 7:30 a.m.–5:30 p.m. Monday through Thursday and 7:30 a.m.–11:30 a.m. Friday.

Kimley-Horn describes its culture as focused on people, clients, employee development, and creating an environment where employees can flourish. The company highlights its employee retention, benefits package, and company values.

Requirements

• Strong auditing and assessment skills for HR programs and processes.
• Excellent project management, problem-solving, and analytical skills.
• Ability to handle multiple priorities and complex issues independently.
• Strong attention to detail and collaboration skills.
• Ability to handle confidential information appropriately.
• Effective communication, presentation, training, and facilitation skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Bachelor’s degree in Human Resources or a related field.
• At least 5 years of relevant HR compliance experience.
• Experience in project management and HR procedure implementation.
• Knowledge of HR regulatory and compliance environments, including emerging legislation.

Nice To Haves

• Experience managing federal and state reporting requirements for federal contractors.
• International HR compliance experience.

Responsibilities

• Research and monitor federal, state, and local employment and labor laws, and train regional HR teams on changes and regulations.
• Prepare and submit EEO, Veterans, and other federal and state regulatory reports.
• Conduct regular audits to confirm that required employment disclosures and notices are provided throughout the employee lifecycle.
• Coordinate with the HR Compliance Specialist and EEO Officer to complete reports according to contract and client requirements.
• Support immigration processes and documentation in consultation with an outside immigration law firm.
• Manage vendor relationships for anti-harassment training, background checks, drug screens, labor law posters, and compliance software.
• Respond to background check and drug screen inquiries, occasionally assisting with employee relations cases during adjudication.
• Maintain the Employee Handbook, including publishing biannual updates and necessary revisions.
• Partner with HR Operations team members to ensure consistency and compliance across HR policies and procedures.
• Participate in subcommittees that review existing processes and implement new processes and procedures for efficiency and growth.
• Maintain certain information in UKG Pro (HCM) and publish reports from UKG Pro for marketing teams and others.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation, plus an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k).
• Performance-based bonuses.
• Tuition reimbursement and internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level