Human Resources Compliance Specialist

Kimley-Horn • Dallas, TX

11d • Onsite

About The Position

Kimley-Horn is hiring a Human Resources Compliance Specialist for its Firmwide HR team in the Dallas, Texas office. This is not a remote position. The role supports HR initiatives and projects involving Equal Employment Opportunity plans, federal and other regulatory reporting, audits, and the implementation of workplace policies and procedures in accordance with federal, state, and local requirements. It also supports immigration processes, manages compliance-related vendors, maintains employee handbook updates, partners with HR Operations, and maintains selected information and reports in UKG Pro. Occasional travel is required. Office hours are 7:30 a.m.–5:30 p.m. Monday through Thursday and 7:30 a.m.–11:30 a.m. Friday.

Requirements

• Bachelor's degree in Human Resources or a related field.
• At least 5 years of relevant HR compliance experience.
• Experience in project management and HR procedure implementation.
• Knowledge of HR regulatory and compliance environments, including emerging legislation.
• Strong auditing and assessment skills for HR programs and processes.
• Excellent project management, problem-solving, and analytical skills.
• Ability to handle multiple priorities and complex issues independently.
• Strong attention to detail and collaboration skills.
• Ability to handle confidential information appropriately.
• Effective communication, presentation, training, and facilitation skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to travel occasionally.

Nice To Haves

• Experience managing federal and state reporting requirements for federal contractors.
• International HR compliance experience.

Responsibilities

• Research and monitor federal, state, and local employment and labor laws, and train regional HR teams on changes and regulations.
• Prepare and submit EEO, Veterans, and other federal and state regulatory reports.
• Conduct regular audits to ensure required employment disclosures and notices are provided throughout the employee lifecycle.
• Coordinate with the HR Compliance Specialist and EEO Officer throughout the year to complete reports required by contracts and clients.
• Support immigration processes and documentation in consultation with an outside immigration law firm.
• Manage vendors for workplace anti-harassment training, background checks, drug screens, labor law posters, and compliance software, ensuring satisfaction and compliance.
• Respond to background check and drug screen inquiries and occasionally assist with employee relations cases during adjudication.
• Maintain the Employee Handbook by publishing biannual updates and necessary revisions.
• Partner with HR Operations to promote consistency and compliance across HR policies and procedures.
• Participate in subcommittees that review existing processes and implement new processes and procedures to improve efficiency and support growth.
• Maintain certain information in UKG Pro and publish UKG Pro reports for marketing teams and others.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus) and an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k) and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level