Human Resource Assistant

Aston Carter•Town of Orangetown, NY

2d•$20 - $27•Onsite

About The Position

The HR Assistant will play a pivotal role in supporting an essential I-9 audit and data cleanup initiative. This position involves reviewing, organizing, and updating employee Form I-9 records to ensure compliance with federal regulations. The role demands exceptional attention to detail, strong organizational skills, and the capacity to manage highly confidential information.

Requirements

Experience with E-Verify and I-9 verification.
Proficiency in Microsoft Excel and Microsoft Office Suite.
Strong human resources administrative skills.
Exceptional data entry and organizational abilities.
High school diploma required.
At least 1 year of HR experience.

Responsibilities

Review existing paper I-9 forms to ensure accuracy, completeness, and compliance with federal regulations.
Identify missing, incomplete, or incorrect I-9 documentation and flag discrepancies for correction.
Partner closely with HR and compliance teams to coordinate corrections and follow proper remediation processes.
Organize and maintain paper I-9 files in accordance with retention and audit standards.
Track audit progress, corrections, and outstanding items using spreadsheets or internal tracking tools.
Support data cleanup efforts, including record reconciliation and document updates.
Ensure confidentiality and secure handling of sensitive employee information at all times.
Follow established compliance procedures and escalation protocols when issues are identified.
Assist with audit readiness and respond to internal or external audit requests as needed.