Human Resources Assistant - Police Department

Baltimore County•Towson, MD

About The Position

Under general supervision, the Human Resources Assistant performs paraprofessional human resources duties supporting a major function of the Office of Human Resources or a human resources division within a large County agency. The position is in the Police Department, Professional Standards Bureau/Human Resources Section. Duties may include providing information to applicants and employees, reviewing applications, supporting recruitment and examinations, maintaining personnel records and rosters, processing payroll and human resources actions, explaining personnel rules and procedures, assisting with orientations and training, and supporting classification and compensation work. The role also uses office software and automated systems to prepare documents and reports, maintain databases and files, and may coordinate clerical staff work or represent the department at meetings. This position is scheduled for 35 hours per week. Applicants are evaluated based on training and experience documented in their applications, including supplemental-question responses. Selected candidates must successfully complete a physical examination, drug screening, and employment investigation, which may include criminal background, education certification, and fingerprinting checks. Applicants must attach required transcripts, licenses, and certifications to their applications; unofficial copies are acceptable.

Requirements

High school diploma or an appropriate equivalent.
Two years of clerical or technical experience in a human resources function or in job placement. Additional education in personnel administration may substitute for the required experience on a year-for-year basis.
Knowledge of personnel recordkeeping procedures, modern office practices and procedures, automated office systems, spelling, grammar, and arithmetic.
Ability to understand human resources rules and regulations and communicate them effectively.
Ability to establish and maintain effective working relationships, use automated recordkeeping and word processing systems, handle confidential material with discretion, and perform basic mathematical computations.
Typing ability.
Applicants must provide required proof of education beyond high school, licenses, and certifications with the application; diplomas or transcripts must show the major field of study.
Applicants with degrees earned outside the United States must submit degree equivalency documentation from World Education Services, Inc.
Selected candidates must successfully complete a physical examination, drug screening, and employment investigation, including applicable background, education certification, and fingerprinting checks.

Responsibilities

Provide applicants with information about job opportunities and explain employment processes.
Review employment applications for completeness and evaluate applications for non-merit positions; prepare lists of qualified applicants for agencies.
Assist with recruitment, including advertising, attending job fairs, and updating mailing lists.
Maintain detailed applicant and employee records and prepare periodic reports.
Assist with administering and monitoring written and performance examinations; mark, supervise the marking and checking of examination papers and ratings, and calculate and proofread scores.
Prepare certified lists of applicants eligible for interviews based on final scores or ratings.
Assist in maintaining automated and manual rosters of County employees and process entry and change tickets.
Review, process, and prepare payrolls for certification and process miscellaneous human resources action requests.
Assist in interpreting human resources rules and explain records, leave rules, holidays, payroll administration, and other administrative procedures to employees and agencies.
Conduct general orientation meetings and explain County personnel policies and procedures to new employees.
Assist in coordinating employee development and training programs and deliver training in a team-teaching mode.
Assist in developing and preparing classification and compensation surveys and respond to public- and private-sector employer surveys.
Prepare legislation to amend the Classification and Compensation Plans; finalize changes to class specifications, pay schedules, and plans; and coordinate publication of changes in print and online.
Use computer software and automated office systems to generate documents, lists, tables, reports, correspondence, and other personnel documents.
Create and maintain databases and agency files.
May lead or coordinate clerical human resources staff, represent the department at meetings or on committees, and perform other related duties.