Human Resources Assistant
About The Position
The H.R. Recruiter Assistant provides administrative support for day-to-day Human Resources operations, with a focus on recruitment. The role supports hiring activities from job posting and application intake through candidate screening, background checks, onboarding, and new-hire orientation. It also handles HRIS data entry, personnel file maintenance, candidate records, and general clerical tasks, and assists the Human Resources Manager with projects. The position serves patients, providers, staff, and candidates by responding to inquiries and providing timely customer service. It includes attending scheduled and as-needed meetings and trainings, following agency safety and health requirements and policies, and staying informed about applicable legal and regulatory changes, programs, payors, insurance, and services. Other duties may be assigned.
Requirements
- High school diploma or equivalent.
- At least one to two years of office, clerical, or HR support experience.
- Proven experience as a Recruitment Assistant or in another recruiting-related role.
- Familiarity with hiring practices and stages, including screening, interviewing, assessment, and onboarding.
- Experience using recruiting software and social networks for recruiting.
- Excellent analytical skills.
- Initiative and thoroughness in completing tasks accurately.
- Excellent written and verbal communication skills.
- Bilingual English/Spanish and familiarity with Hispanic culture.
- Access to an automobile, a valid California driver’s license, and state-mandated automobile insurance.
- Ability to prioritize workload and work under deadline pressure, including meeting tight time-sensitive deadlines.
- Motivation and commitment to providing high-quality healthcare to indigent and underserved communities.
- Willingness to adapt to agency growth and expansion.
- Ability to work well with others in a professional, team-oriented environment.
- Well-developed interpersonal skills, a friendly personality, and ability to promote teamwork.
- Ability to relate to the public regardless of ethnicity, religion, or economic status.
- Willingness to travel.
- Strong planning and organizational skills.
- Problem analysis and critical-thinking skills.
- Excellent customer-service skills.
Nice To Haves
- FQHC experience is highly preferred.
- Ability to speak Spanish is preferred.
Responsibilities
- Answer phones for the Human Resources department.
- Coordinate hiring activities, including job fairs on agency premises.
- Perform clerical duties, including drafting offer letters.
- Handle employment application intake.
- Prepare and post job advertisements online.
- Perform HRIS data entry and maintain personnel files.
- Screen eligible candidates applying for agency positions.
- Assist with pre-employment processes and new-hire orientations.
- Maintain confidential personnel files and personnel actions.
- Process background checks.
- Maintain the candidate database.
- Respond to reference checks and employment-status verifications.
- Assist the Human Resources Manager with HR projects.
- Resolve issues promptly, such as interview cancellations.
- Attend applicable training, seminars, in-services, and educational classes.
- Follow agency safety and health standards, regulations, procedures, policies, and practices.
- Respond efficiently and promptly to patient and provider staff needs and inquiries.
- Provide excellent customer service to FHCCGLA patients.
- Attend mandatory quarterly staff meetings and trainings, quarterly Corporate Risk Management meetings, and other meetings as scheduled or needed.
- Remain informed about current legal and regulatory changes, agency programs and payors, accepted insurance and offered services, and applicable policies and procedures.
- Perform other duties as assigned.
Benefits
- Medical coverage: the company pays 100% of the employee’s coverage under the listed HMO plans, subject to change during open enrollment.
- 403(b) plan with company matching up to 5% of the employee’s salary.
- Dental benefit through MetLife.
- 11 observed holidays.
- 2 floating holidays.
- Vision benefit through MetLife.
- 1 birthday holiday.
- Life insurance, accidental death and dismemberment coverage, and long-term disability.
- Paid sick leave: 56 hours for full-time employees; 40 hours for part-time and per-diem employees.
- Employee Assistance Program.
- 2 weeks of vacation.
- AFLAC benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
