Department Human Resources Specialist

Arizona State University•Tempe, AZ

1d•Onsite

About The Position

The School of Life Sciences (SOLS) seeks a Department Human Resources Specialist to provide human resources support and coordination across recruitment, hiring, onboarding, employee job and position changes, separations, flexible work arrangements, payroll reporting and reconciliation, and employee affiliations. The specialist serves as a resource to hiring managers and supervisors and ensures employment transactions are processed accurately and on time in accordance with university policies and procedures. The role maintains confidential personnel records, supports compliance and audit requirements, and contributes to efficient HR operations through accurate recordkeeping, reporting, and process coordination. The position is based at Arizona State University's Tempe campus. The salary range is $55,000–$60,000 annually. Work is performed in an environmentally controlled office setting, with extended periods of sitting, keyboarding, and using a computer mouse; standing for varying periods; and walking moderate distances. The role involves regular use of standard office equipment and frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Driving is not required.

Requirements

Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training that provides comparable knowledge, skills, and abilities.

Nice To Haves

Experience supporting academic HR operations in a higher education environment.
Proficiency with Workday and/or PeopleSoft, including navigating systems, reviewing employee data, and processing HR transactions.
Experience supporting high-volume recruiting, hiring, and employee job changes while maintaining accuracy and meeting deadlines.
Experience using Microsoft Word, Excel (including formulas), Adobe Acrobat, Airtable, or similar applications to prepare correspondence, maintain tracking records, and generate reports.
Experience reviewing reports and HR data to identify discrepancies, follow up on outstanding items, and support payroll reconciliation and time reporting.
Ability to maintain confidentiality when handling sensitive employee, payroll, and personnel information.
Ability to manage competing priorities, track deadlines, and follow through on time-sensitive assignments in a changing work environment.
Experience developing or updating process documentation, job aids, tracking tools, or other resources to improve consistency and efficiency.
Ability to communicate HR procedures and requirements clearly, provide responsive customer service, and work collaboratively.
Initiative in learning new processes, identifying potential issues, and recommending practical solutions to improve day-to-day operations.

Responsibilities

Provide guidance to hiring managers and supervisors on recruitment processes, position requirements, and sourcing strategies.
Coordinate recruitment, hiring, and onboarding for university staff and student employees, including managing Workday requisitions, preparing postings, screening applicants, participating in interviews, coordinating offers, and completing onboarding checklists.
Coordinate and process Flexible Work Arrangements, including required documentation, approvals, and Workday updates.
Process employee job and position changes, including promotions, salary adjustments, FTE changes, additional pay, supervisory or departmental changes, renewals, and other employment updates.
Coordinate employee separations, prepare and process required documentation, and support involuntary termination procedures as needed.
Send pay-period time-reporting reminders; coordinate biweekly time reporting; review reports before payroll close; and maintain post-close reports for recordkeeping and reconciliation.
Review and reconcile payroll reports, investigate and resolve discrepancies, and retain supporting documentation for audits.
Administer School of Life Sciences affiliation requests, including courtesy, contingent worker, adjunct, affiliated faculty, and volunteer affiliations.
Maintain accurate, organized, confidential electronic personnel records according to university policies, retention requirements, and applicable state and federal guidelines.
Use Workday and other HR systems, databases, and software to process employment transactions, maintain records, prepare reports, and support timely HR activities.
Evaluate HR processes and workflows, recommend improvements, and use technology to streamline operations and improve accuracy and efficiency.
Develop and update internal procedures, process documentation, job aids, and slide presentations for new hires, employee communications, updates, recognition, and engagement.
Respond to inquiries from faculty, staff, students, supervisors, and university partners by phone, email, and in person, providing guidance or referring questions to appropriate resources.
Collaborate with the SOLS Personnel Office team, hiring managers, supervisors, and university offices, including the Office of Human Resources, to coordinate activities and support policy compliance.
Cross-train with team members and provide backup for HR functions to support continuity and changing operational needs.
Perform other related duties as assigned.