Department Human Resources Specialist Senior

Arizona State University•Tempe, AZ

6d•Onsite

About The Position

The Department of Physics at Arizona State University seeks a Department Human Resources Specialist Senior to provide a broad range of human resources services. The role supports recruitment, onboarding and offboarding, employee records, student employment, international visa processes, volunteer and affiliate administration, payroll reconciliation, benefits information sessions, HR reporting and data audits, employee communications, and process improvement. It works collaboratively with ASU Central HR, faculty, staff, students, and university partners to provide accurate, responsive, customer-focused service and ensure HR transactions comply with university policies, procedures, and applicable laws. The position manages departmental HR workflows and compliance activities, including recruitment and personnel actions in Workday and Interfolio, payroll and ACA monitoring, student-hire eligibility, visa administration, volunteer and affiliate appointments, employee records, and faculty and graduate student renewals. It also advises employees and supervisors on HR practices, coordinates with central university offices to resolve matters, and supports special projects and process improvements. The position is based at ASU’s Tempe campus and is performed in an environmentally controlled office setting. Salary range is $60,000–$68,000 per year. Driving is not required. Applicants must submit a cover letter and resume or CV. ASU conducts pre-employment screening, including criminal background and fingerprint checks; employment is contingent on successfully passing the applicable checks.

Requirements

Bachelor’s degree and five years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training providing comparable knowledge, skills, and abilities.
Advanced knowledge of human resources principles, practices, regulations, and professional standards.
Excellent communication skills and the ability to communicate clearly and professionally with varied audiences.
Ability to collaborate effectively with faculty, staff, students, and university partners.
Demonstrated commitment to customer service through active listening, timely communication, and responsive follow-through.
Ability to work effectively in a fast-paced environment with changing priorities, sensitive and confidential information, and competing deadlines.

Nice To Haves

Knowledge of ASU policies, procedures, and HR business practices.
Experience using ASU systems, including Workday, Interfolio, and reporting or analytics tools, and productivity or project-management platforms such as Google Workspace, Microsoft Office, Smartsheet, Dropbox, and Airtable.
Ability to independently lead the development, implementation, and continuous improvement of departmental HR compliance and monitoring processes, particularly for payroll, visa administration, and employee status.
Ability to collaborate with departmental staff and university partners while owning projects from assessment through implementation.
Experience processing payroll and completing payroll reconciliations.
Experience in higher education, preferably within an academic unit.
Experience processing and managing immigration matters, including J-1, H-1B, O-1, permanent residency, and other applicable visa types.
Demonstrated knowledge of the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), Affordable Care Act (ACA), and applicable university policies and procedures.

Responsibilities

Coordinate volunteer appointment requests and renewals, and support compliance processes for minors participating in laboratory or campus activities.
Partner with safety and compliance personnel to ensure required approvals, documentation, training, and records are completed and maintained.
Monitor Affordable Care Act compliance by reviewing employee hours, appointment details, and related employment data; identify concerns and coordinate resolution of discrepancies.
Complete monthly payroll reconciliations and review payroll-cycle reports to research and resolve variances with employees, supervisors, and central university partners.
Verify student-hire eligibility each semester, including enrollment requirements; monitor graduation notifications and employment records, and coordinate employment actions when appointments require review.
Maintain physical and electronic personnel files according to records-retention requirements and confidentiality standards, including ongoing electronic-record cleanup and organization.
Coordinate departmental international visa processes, including requests, renewals, and records for J-1, H-1B, permanent residency, and other applicable visa types; serve as a departmental point of contact and coordinate with university partners and faculty sponsors.
Manage courtesy affiliate appointments and related records, including annual renewals, documentation, and additional network access when needed.
Coordinate competitive recruitment processes in Workday and Interfolio for faculty, academic professionals, postdoctoral scholars, staff, graduate students, and student workers.
Process waiver-hire requests in accordance with university policies and required approvals.
Support student-hire processing during peak periods, including graduate renewal cycles, special projects, and other delegated departmental needs.
Process staff personnel actions in Workday, including FTE, title, salary, and other employment changes, according to policies and approval requirements.
Coordinate employee onboarding and offboarding, particularly for staff, ensuring hire, separation, access, and related employment actions are completed accurately and on time.
Assist with graduate student and faculty renewal processes by preparing and processing documentation, tracking deadlines, and coordinating with departmental and university partners.
Coordinate and process the annual faculty summer-pay cycle, including summer financial aid and faculty teaching-pay actions, according to deadlines, policies, and approval requirements.
Guide employees, students, supervisors, and sponsoring faculty through the Authorized Driver process, reviewing requests, communicating requirements, and coordinating completion for departmental needs.
Respond to employee and supervisor questions about HR practices and ASU policies, providing guidance and connecting individuals with appropriate university resources.
Work with central university partners, including ASU Payroll, the Office of Human Resources, Student Employment, the International Students and Scholars Center, The College Dean’s Office, and Insurance and Risk Management, to support HR operations and resolve employee matters.
Support special projects, reports, process improvements, and other assigned duties.
Stay current on ASU policies and procedures and applicable state and federal laws to support compliant, accurate HR operations.