Department Human Resources Specialist

Arizona State University•Tempe, AZ

2d•$55,000 - $60,000•Onsite

About The Position

The School of Life Sciences is seeking a Department Human Resources Specialist to provide human resources support and coordination. The role spans recruitment, hiring, onboarding, employee job and position changes, separations, flexible work arrangements, payroll reporting and reconciliation, and employee affiliations. The specialist serves as a resource to hiring managers and supervisors, ensuring employment transactions are processed accurately and promptly in accordance with university policies and procedures. The position maintains confidential personnel records, supports compliance and audit requirements, and contributes to efficient HR operations through accurate record keeping, reporting, and process coordination. The position performs HR activities involving recruitment, retention, benefits, and troubleshooting payroll issues, and disseminates information about rules, regulations, procedures, and statutes. It is based at the Tempe campus in an environmentally controlled office setting. The role is full-time, with an annual salary range of $55,000 to $60,000.

Requirements

Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.
Ability to maintain confidentiality when handling sensitive employee, payroll, and personnel information.
Graduate assistant, intern, and part-time work counts as half time for experience equivalency; one year in those roles equals six months of experience.

Nice To Haves

Experience supporting academic HR operations in a higher education environment.
Proficiency with Workday and/or PeopleSoft, including navigating systems, reviewing employee data, and processing HR transactions.
Experience supporting high-volume recruiting, hiring, and employee job changes while maintaining accuracy and meeting deadlines.
Experience with Microsoft Word, Excel (including formulas), Adobe Acrobat, Airtable, or similar tools for correspondence, tracking records, and reports.
Experience reviewing HR reports and data to identify discrepancies, follow up on outstanding items, and support payroll reconciliation and time reporting.
Ability to manage competing priorities, track deadlines, and follow through on time-sensitive assignments in a changing work environment.
Experience developing or updating process documentation, job aids, tracking tools, or other resources to improve consistency and efficiency.
Ability to communicate HR procedures and requirements clearly, provide responsive customer service, and collaborate with employees and colleagues.
Initiative in learning processes, identifying potential issues, and recommending practical improvements to day-to-day operations.

Responsibilities

Advise hiring managers and supervisors on recruitment processes, position requirements, and effective sourcing strategies.
Coordinate recruitment, hiring, and onboarding for university staff and student employees, including managing Workday recruitment requisitions, preparing job postings, screening applicants, participating in interviews, coordinating job offers, and completing onboarding activities and checklists.
Coordinate and process Flexible Work Arrangements, including required documentation, approvals, and Workday updates.
Process employee job and position changes, including promotions, salary adjustments, FTE changes, additional pay requests, supervisory and departmental changes, renewals, and other employment updates.
Coordinate employee separations, prepare and process required documentation, and support involuntary termination procedures as needed.
Send pay-period time-reporting reminders and coordinate biweekly time reporting by running and reviewing reports before payroll close; download and maintain post-close reports for recordkeeping and reconciliation.
Review and reconcile payroll reports, investigate and resolve discrepancies, and maintain supporting documentation for audit purposes.
Administer School of Life Sciences affiliation requests, including courtesy, contingent worker, adjunct, affiliated faculty, and volunteer affiliations.
Maintain accurate, organized, confidential electronic personnel records in accordance with university policies, retention requirements, and state and federal guidelines.
Use Workday and other HR systems, databases, and software to process employment transactions, maintain records, prepare reports, and support timely completion of HR activities.
Evaluate HR processes and workflows, identify opportunities for improvement, recommend practical solutions, and use technology to streamline operations and improve accuracy and efficiency.
Develop and update internal procedures, process documentation, and job aids; prepare slide presentations for new hires, employee communications, updates, recognition, and engagement.
Respond to inquiries from faculty, staff, students, supervisors, and university partners by phone, email, and in person; provide information and assistance or refer questions to appropriate resources.
Collaborate with the SOLS Personnel Office team, hiring managers, supervisors, and university offices, including the Office of Human Resources, to coordinate HR activities, address issues, and support policy compliance.
Cross-train with team members and provide backup for HR functions to support continuity and changing operational needs.
Perform other related duties as assigned.