Human Resources Assistant- Temporary

High Plains Library District•Greeley, CO

11d•$26 - $35•Onsite

About The Position

The Human Resources Assistant provides administrative and clerical support for Human Resources programs and services. This temporary, full-time position is expected to begin in December and last approximately four months, with the possibility of an extension. It is based at the Administration & Support Services Office in Greeley, Colorado, and works 40 hours per week. The position supports HR data entry, records retention, employment and hiring processes, benefits administration, training, research and reporting, service awards and anniversaries, and other departmental operations. It reports to the Associate Director of Human Resources and does not supervise employees. The position is non-exempt, with a pay range of $25.94 to $35.09 per hour.

Requirements

Associate degree; a bachelor's degree is preferred.
Six months of similar or previous experience, or an equivalent combination of education and experience that provides the critical success factors.
Skill with Windows, Word, Excel, Outlook, PowerPoint, Internet Explorer, ADP HRIS, Salesforce, and Formstack, or an equivalent combination of education and experience.
Knowledge of Human Resources programs and services and employment and hiring processes and practices.
Customer relations, data entry, multitasking, website and software navigation, and work order tracking skills.
Interpersonal communication and relationship skills; proper oral and written grammar; ability to use Excel formulas and create mail-merge letters with Excel and Word.
Ability to work under pressure and in teams; use good judgment; handle confidential information; anticipate needs; and operate office equipment, including copiers.
Ability to lift 50 pounds.

Nice To Haves

Bachelor's degree.
Knowledge of public library operations.

Responsibilities

Enter employee hires, changes, and terminations into HRIS, benefits, work order, registry, pension, background-check, spreadsheet, and other systems to maintain accurate data and support departmental processes.
Create and maintain personnel files; upload documents and forms to the intranet; track and dispose of records according to retention practices; and maintain other personnel records and data.
Create and upload job postings; draft position requisitions and payroll change forms; execute job offers; assist applicants and supervisors with hiring processes and online application software; answer questions; notify unsuccessful applicants; update internal job postings; and announce employee hires, changes, and terminations.
Update employee information on benefits carrier websites and in Employee Navigator; enroll and terminate coverage; reconcile invoices; assist with open enrollment; notify the broker of retirement plan eligibility; and perform other benefits administration tasks.
Maintain training records; register employees for internal and external trainings, conferences, and workshops; provide attendee lists to trainers; compile and route feedback; record approved training expenditures; prepare new-hire orientation forms and packets; and assist the Training Specialist as needed.
Respond to employment verification requests; research topics and present findings; contribute data to external surveys; gather data; prepare statistical and monthly board reports; and create and update organizational charts and ongoing statistical reports.
Track hire dates; enter information into the rewards website; provide monthly anniversary and birthday reports; post anniversary recognition on the intranet; and email department anniversary and birthday celebrations.
Update and distribute labor law posters, answer employee questions, and provide other assistance as needed to support the Human Resources Department.