Human Resources and Finance Staff Assistant-UCAWD

Research Foundation for SUNY • Albany, NY

4d • Hybrid

About The Position

The University Center for Academic and Workforce Development (UCAWD) is seeking an effective, collaborative Human Resources and Finance Staff Assistant to join its Finance and Administration team. UCAWD promotes the social and economic well-being of academically and economically underserved New York residents through education and workforce training programs delivered across its statewide network of Educational Opportunity Centers and ATTAIN labs.

Reporting directly to the Human Resources Business Partner, this position provides primary assistance with UCAWD human resources and finance functions. The role also collaborates with the Associate Director of UCAWD Finance on procurement processes and expenditure reconciliations. Some travel within New York State is required for recruitment and site visits. The position is hybrid in Albany, New York, with a listed salary range of $52,500–$57,500.

Requirements

• Bachelor's degree in a related field and one year of experience in human resources or finance, or an equivalent combination of education and experience.
• Strong interpersonal, communication, and organizational skills.
• Problem-solving and decision-making skills, integrity, and high ethical standards.
• Ability to exercise independent judgment and discretion when handling confidential or sensitive information.
• Ability to manage multiple tasks and monitor complex projects in a fast-paced team environment.
• Detail-oriented, organized, and adaptable to change.
• Strong computer skills and knowledge of software applications, including Microsoft Word and Excel.
• Ability to travel within New York State for recruitment and site visits.

Nice To Haves

• Knowledge of New York State and federal regulations relating to human resources functions.
• Working knowledge of SUNY's financial reporting system.
• Experience working with culturally diverse populations.

Responsibilities

• Work with Central Office and field staff on recruitment efforts, including submitting required documentation to SUNY HR or Research Foundation for SUNY HR staff.
• Assist the HR Liaison with developing job descriptions, job announcements, and digital recruitment efforts.
• Maintain open-position information with the HR Liaison and provide monthly status reports for tracking and monitoring.
• Serve on search committees and other committees as directed.
• Help new employees complete onboarding paperwork and ensure accurate documentation is delivered to the appropriate office for timely payroll processing.
• Coordinate monthly meetings with the ATTAIN Project Manager and Program Coordinators to discuss current HR issues.
• Respond to requests regarding recruitment, payroll, and employment activities.
• Assist with the annual performance and appraisal cycle.
• Direct processing of program expenditures in compliance with line-item budgets and New York State, SUNY, and Research Foundation guidelines.
• Assist with fiscal closeout activities at the end of program periods.
• Process weekly supply and equipment order requests and follow up on rush items when needed.
• Review accounts payable invoices and statements for accuracy, match them to supporting documentation as needed, and maintain an accurate filing system.
• Assist with day-to-day monitoring, tracking, and accounting of financial operations through spreadsheet maintenance, reconciliation, and analysis, including identifying systemwide expenditure patterns and trends.
• Assist with issuing monthly fiscal program status reports to the Director of Finance and Administration and the Associate Director for UCAWD Finance.
• Maintain fiscal operational files for expenditures, accounts payable and invoices, procurement cards, vendor analysis, and supply and equipment purchases.
• Assist in preparing the monthly procurement-card reconciliation.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time