Human Resources Administrative Manager

Talent Xpanse • Long Beach, CA

1d • Onsite

About The Position

This position contributes directly to the mission of our client to provide high-quality early care and education for young children of working families by creating a stable, compliant, and supportive employment foundation for the staff who carry that mission forward every day. Under the direction of the Executive Director, the Human Resources (HR) Administrative Manager plays a vital role in advancing the organization’s mission by ensuring that the people systems supporting our work are thoughtful, compliant, and human-centered. This position is responsible for facilitating daily HR functions across the full employee lifecycle, including talent attraction, recruiting, onboarding, policy administration, compliance, employee support, employee engagement & development, and HR systems management. The HR Administrative Manager serves as a trusted internal partner to leadership, supervisors, and employees, balancing regulatory responsibility with compliant care, clarity, and collaboration. Success in this role is enjoyment and striving for excellence in HR administration and process flows, such as researching and staying current on changes in HR law, policies, and best practices; implementing and maintaining compliance programs and HR policies; and performing the routine yet critical tasks required to execute human resource programs, including tracking employee records and utilizing HR software (ADP). Ownership and continuously improving HR administrative processes, the HR Administrative Manager ensures that HR systems, policies, and practices remain compliant with federal, California, and local laws while supporting organizational growth and operational stability.

Requirements

• BS/BA in Human Resources, Business Administration, or a related field; or equivalent combination of education and relevant experience
• 5+ relevant experience in a similar Human Resources position
• Working knowledge of human resources processes and best practices
• Experience with Microsoft Word, Excel, and Outlook
• Ability to maintain confidentiality and company policies
• Effective verbal and written communication skills
• Experience working onsite with employees to answer questions

Nice To Haves

• ADP WorkforceNow experience preferred
• Previous experience working in a small department preferred
• Professional HR designation/certifications (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP) or related
• Bilingual (Spanish) proficiency is valued, not required

Responsibilities

• Facilitate an accurate, compliant, and positive hiring cycle from candidate engagement, job offer through onboarding, and successful employee retention
• Ensure HR policy implementation is aligned with the Employee Handbook
• Annually facilitate updates to the Employee Handbook in collaboration with leadership
• Provide expertise in the development and administration of employee support programs
• Conduct workplace investigations in adherence to applicable laws and regulations
• Maintain responsibility for the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Policy (WVVP), and other such programs
• Maintain and develop policies related to employment practices
• Communicate effectively with employees regarding HR policies, procedures, and processes
• Manage administration of required employment postings (e.g., labor law posters)
• Serve as a primary point of contact for employees regarding HR processes, policies, and administrative support
• Manage all aspects of leave of absence administration, including compliance, communication, documentation, and coordination of leave dates with employees and supervisors
• Maintain current knowledge of rules and regulations governing all types of employee leaves
• Assist employees with questions and concerns related to leaves of absence, providing consistent and compliant guidance in complex situations
• Lead effective, respectful conversations regarding workplace accommodations and collaborate with leadership to identify appropriate, compliant solutions
• Oversee employee file maintenance and document retention manually and digitally as needed
• Document and standardize HR processes tied to compliance programs
• Ensure compliance with I9 and work authorization documentation
• Review unemployment claims, SDI and EDD paperwork
• Respond to employment verification and document requests
• Respond to requests for regulatory agencies in collaboration with leadership team
• Utilize ADP WorkforceNow to support accurate HR data management and reporting
• Maintain strong internal partnerships with leadership and staff, resulting in timely, compliant, and supportive HR guidance
• Inherit current HR function and successfully manage, operate, and administer all aspects of HR function in a hands-on contributor capacity with high autonomy
• Effectively use HR systems to reduce manual work and improve data accuracy
• Maintain HR processes that are positioned to support organizational growth, mitigating risk and or administrative strain
• Identify and implement approved process improvements that enhance efficiency and employee experience
• Support, audit-ready HR administrative and compliance processes
• Performs other duties as needed to meet the evolving needs of the business

Benefits

• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level