Human Resources Administrative Assistant I/II
Superior Court of California, County of Yolo•Woodland, CA
•Onsite
About The Position
The Human Resources Administrative Assistant I/II performs a wide variety of confidential administrative, technical, and customer service functions in support of Human Resources operations, including recruitment, onboarding, HRIS administration, employee records, payroll and benefits support, leave administration, compliance tracking, and departmental operations. This position is non-exempt from the Fair Labor Standards Act, confidential, and at-will. Receives general direction from the Human Resources Manager or designee. No direct supervision exercised.
Requirements
- Equivalent to an associate degree, preferably with major coursework in personnel management, human resources, public administration, business, or a closely related field.
- Professional experience in performing administrative support for human resources, government, or public administration.
- HR Administrative Assistant I: Requires a minimum of one (1) year of professional experience.
- HR Administrative Assistant II: Requires two to five (2-5) years of professional experience that includes at least two (2) years in a court environment.
- Correct usage of English grammar, spelling, punctuation, and professional writing principles and standards.
- Clerical, administrative, and basic financial practices, including mathematical calculations and data and records management.
- Proficiency in the use of computers and Microsoft 365 applications.
- Provide exceptional customer service and support to internal and external customers.
- Establish and maintain effective working relationships with employees, applicants, departments, and the public.
- Demonstrate a high degree of integrity, professionalism, discretion, and confidentiality in handling sensitive information.
- Organize, maintain, and manage confidential data, records, and files with accuracy and attention to detail.
- Communicate effectively, both orally and in writing, with individuals at all organizational levels.
- Work collaboratively and contribute positively to a team-oriented environment.
- Receive, interpret, and follow oral and written instructions accurately and effectively.
- Perform assigned duties with accuracy, attention to detail, and sound independent judgment.
- Effectively manage time by organizing, prioritizing, and coordinating multiple assignments, deadlines, and work activities.
- Possession of a valid California driver’s license may be required.
Nice To Haves
- Hands-on experience administering ADP Workforce Now and NEOGOV recruitment and onboarding systems.
- Strong technical proficiency with HRIS and electronic records management.
- Experience supporting recruitment, onboarding, payroll, benefits, leave administration, and compliance functions in a public-sector or court environment.
- Experience in one or more of the following areas is highly desirable: Human Resources administration in a public sector, court, governmental, or similarly regulated environment.
- Experience using ADP Workforce Now for employee lifecycle transactions, payroll processing, benefits administration, time and attendance, personnel actions, and HR data maintenance.
- Experience utilizing NEOGOV Insight, GovernmentJobs.com, and Onboard modules for recruitment, applicant tracking, candidate communications, and onboarding.
Responsibilities
- Provide service that supports the Court’s goal of fair and equal access to justice.
- Support Human Resources functions by performing routine clerical and administrative tasks.
- Provide professional customer service to employees, applicants, judicial officers, vendors, and the public.
- Greet and assist visitors and callers, respond to routine inquiries, and direct individuals to the appropriate staff member or resource.
- Coordinate recruitment activities including postings, applicant tracking, scheduling, and onboarding.
- Support benefits, workers' compensation, leave administration, and payroll processes.
- Maintain and process Human Resources documents and records using manual and electronic document management systems; perform scanning, filing, copying, faxing, mail distribution, and correspondence preparation activities.
- Assist with preparing agendas, reports, and materials for various meetings and trainings.
- Perform other related work as required.
- Essential duties may vary based on Court workload changes and demands.
Benefits
- Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
