HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

ARKANSAS MUSEUM OF FINE ARTS•Little Rock, AR

2d•Onsite

About The Position

Administrative Assistant provides support for the Human Resources Department and the office of the CFO, and Business Finance office while serving as the primary resource for back of house document processing and data entry. Position Title: Administrative Assistant Reports To: Human Resources Manager Status: Salaried, Non-exempt Updated: September 1, 2026

Requirements

Minimum 3 years in a similar support position
Prior HR and/or recruiting assistance preferred.
Familiarity with HR processes and practices is advantageous.
Prior experience with Paycom preferred.
Excellent interpersonal and communication skills
Intermediate skills in Microsoft Business Premium Suite (Outlook, Teams, Word, Excel, PowerPoint)
Ability to learn and apply new applications quickly.
Ability to maintain discretion and confidentiality when handling sensitive information.
Detail-oriented with high level of accuracy.

Nice To Haves

Associate degree or higher preferred.

Responsibilities

Arrive on time and ready to work, as scheduled.
Maintain an accurate record of time worked using web-based time and attendance system.
Work occasional mandatory overtime, as necessary.
Work in a professional and cooperative manner with other AMFA associates and employees.
Maintain a professional, neat, clean, well-groomed appearance.
Assist with other duties as assigned.
Obtain and maintain proficiency in HRIS/payroll system and other HR-related applications.
Assist with the recruitment process by applicant tracking to include forwarding applicant resumes/applications to hiring managers, coordinating interviews, scheduling candidate meetings, maintaining recruitment records, and responding to candidates throughout the selection process.
Process employee new hire and separation paperwork.
Assist with preparation and processing of HR documents such as employment contracts, offer letters, and other personnel-related paperwork.
Assist with new hire onboarding by initializing HRIS/payroll email link, preparing welcome packets, and coordinating with other departments (IT/security/facilities) to establish new employee needs and set up.
Ensure completion and accurate records of all required staff training.
Administer and maintain employee personnel and benefits files.
Enroll new employees in elected benefits on carrier websites.
Reconcile and process monthly benefits invoices.
Provide guidance to employees with questions regarding HRIS/payroll system(s) and benefits.
Help develop and maintain HR-related content on AMFA intranet.
Periodically process payroll and serve as primary back up.
Practice discretion and maintain confidentiality while accessing proprietary and personnel information.
Participate in the development of team building and training activities.
Assist with organizing and set up employee-related events.
Provide administrative support to the CFO and business finance department, including document and report preparation, data entry, and file management.
Process invoices using internal processes and applications.
Assist in the organization of meetings, conferences, and business events.
Manage and maintain business-related records and databases, including digitizing and electronic filing.
Serve as point of contact for internal and external stakeholders, directing inquiries appropriately.
Draft and proofread emails, memos, reports, and other documents.
Facilitate communication between HR, business, and other departments as needed.
Manage calendar for HR and CFO, scheduling appointments and meetings.
Coordinate travel arrangements for department members when required.
Order and maintain office supplies, tracking departmental expenses.
Serve as point of contact for business-related service providers and contractors (copiers, phones, etc)
Assist in the preparation and distribution of internal communication.
Handle general administrative tasks such as filing copying, and scanning.