Human Resource Information System Manager

Scientific Safety Alliance•Minneapolis, MN

3d•$80,000 - $110,000

About The Position

Scientific Safety Alliance (SSA) provides mission-critical safety and compliance services to pharmaceutical, biotech, hospital, and research organizations across the United States, Puerto Rico, the United Kingdom, and Europe. SSA has grown through acquisitions and is bringing payroll together onto one platform and standard. The Global Payroll/HRIS Manager will own payroll for all SSA branches across the United States, Puerto Rico, the United Kingdom, and Austria, ensuring employees are paid accurately and on time and that payroll complies with local requirements. The role also serves as SSA’s in-house expert on ADP Workforce Now. The manager will lead payroll consolidation into a single global process, work with branch leaders to standardize timekeeping, pay changes, and payroll inputs, and ensure the HR system is configured, maintained, and trusted as the source of truth. The role partners with Finance and branch leaders and supports payroll integration as SSA acquires companies.

Requirements

At least 5 years of progressive payroll experience, including at least 2 years managing multi-state and multi-country payroll.
Advanced, hands-on experience with ADP Workforce Now, including configuration and reporting.
Proven experience consolidating payroll across multiple entities, systems, or countries.
Knowledge of U.S. multi-state and Puerto Rico payroll.
Strong command of payroll tax, compliance, and year-end processes.
Strong analytical and detail-oriented skills, advanced Excel skills, and comfort with reconciliations and data integrity.
Strong communication skills and ability to partner with branch leaders, Finance, and HR and explain payroll clearly to non-experts.

Nice To Haves

Experience in a private equity-backed or acquisitive company is strongly preferred.
Experience with U.K. and/or Austrian payroll, or managing international payroll providers, is strongly preferred.
Bachelor’s degree in Accounting, Finance, Human Resources, or a related field is preferred.
CPP or FPC certification is a plus.

Responsibilities

Manage end-to-end payroll for branches in the United States, Puerto Rico, the United Kingdom, and Austria, including coordination with in-country providers where needed.
Process payroll each cycle, including time and attendance inputs, hires, terminations, pay changes, bonuses, commissions, deductions, and off-cycle payments.
Establish payroll calendars, cutoffs, and approval processes with branch leaders; train branch contacts and resolve payroll questions.
Consolidate payroll from legacy systems and acquired companies into a unified global process, and integrate newly acquired companies onto SSA payroll.
Own ADP Workforce Now configuration, earnings and deduction codes, workflows, security roles, reporting, and integrations with benefits, 401(k), and finance systems.
Ensure compliance with federal, state, Puerto Rico, U.K., and Austrian payroll, tax, and statutory requirements; manage tax filings, year-end processes, and agency notices.
Partner with Finance on payroll journal entries, reconciliations, accruals, audits, and labor cost reporting.
Develop documented procedures and internal controls, and provide payroll and HR reporting to leadership, Finance, and branch leaders.
Meet stated outcomes for payroll accuracy and timeliness, payroll consolidation, acquisition integration, on-time tax and year-end filings, reliable ADP WFN configuration and reporting, timely monthly reconciliations, and responsive branch support.