Human Resource Coordinator

Alivi Health•Miami, FL

13d•$20 - $23•Onsite

About The Position

The HR Coordinator owns Alivi Health’s recruitment, onboarding, and new hire orientation from start to finish. The role partners closely with hiring managers to fill open positions, helps new employees get started smoothly, and tracks reasons employees leave through turnover and attrition reporting and exit interviews. The coordinator also supports day-to-day HR operations and serves as the HR point of contact for legal documents, receiving, routing, and tracking them. This is a hands-on, onsite role for someone with HR experience who enjoys variety, working with people, and attention to detail.

Requirements

1–2 years of experience in human resources, recruiting, or HR coordination.
High school diploma or equivalent.
Working knowledge of the full recruitment and onboarding process.
Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
Ability to handle confidential information with discretion.
Ability to work onsite at the Miami office five days a week.
Organization and time management skills to manage multiple open roles and new hire classes.
Clear, professional written and verbal communication skills.
Comfort working with data and turning it into simple reports.
Ability to build effective relationships with hiring managers and employees.
Attention to detail and follow-through.
Discretion when handling sensitive employee and legal information.
Ability to track time-sensitive documents and follow up until they are closed.

Nice To Haves

An associate’s or bachelor’s degree in HR, Business, or a related field.
Experience with UKG Ready HRIS.
Experience preparing HR reports or tracking turnover and attrition data.
Bilingual in English and Spanish.
Experience handling, logging, or routing legal or compliance documents.
Experience in a healthcare setting.
aPHR or SHRM-CP certification, or progress toward one.

Responsibilities

Manage the full recruitment cycle, including posting openings, sourcing and screening candidates, scheduling interviews, and coordinating offers.
Partner with hiring managers to understand staffing needs, write job postings, and keep searches on schedule.
Maintain the applicant pipeline in the HRIS/ATS and provide hiring managers with regular status updates.
Ensure a professional and timely candidate experience from application through offer.
Manage onboarding for new hires, including offer letters, background checks, new hire paperwork, and I-9 completion.
Plan and lead New Hire Orientation covering company policies, benefits overview, and culture.
Coordinate with IT, managers, and other departments to ensure new hires have equipment, access, and a first-week plan.
Check in with new hires during their first 90 days to support retention.
Conduct exit interviews and document key themes and feedback.
Prepare monthly and quarterly turnover and attrition reports by department, role, and reason for leaving.
Identify trends and share findings with HR leadership to support retention efforts.
Receive incoming legal letters and notices, such as attorney letters, subpoenas, agency charges, and wage garnishments, and log them the same day.
Send legal documents promptly to the Legal department according to Alivi’s routing process.
Maintain a legal document tracker with receipt date, document type, date sent to Legal, status, and response deadlines.
Follow up with Legal on open items and flag upcoming deadlines.
Gather employee records and documents requested by Legal, and securely and confidentially store legal correspondence.
Assist with day-to-day HR tasks, including employee file maintenance, HRIS data entry, and employee questions.
Support HR projects, audits, and compliance activities as needed.
Maintain confidentiality of employee and company information.
Perform other duties as assigned.