Human Resource Coordinator

RED Rochester LLC.•Rochester, NY

2d•$28 - $32•Onsite

About The Position

The Human Resources Coordinator provides administrative support to the Human Resources Department and serves as a key resource for the coordination of day-to-day HR operations. Under the direction of the Director of Human Resources, this role is responsible for maintaining employee records, supporting recruitment and onboarding activities, administering HR processes, managing HR documentation, and assisting with benefits and HR related systems. The HR Coordinator ensures accurate recordkeeping, timely completion of administrative tasks, and positive employee experience while maintaining the highest level of confidentiality.

Requirements

2–4 years of administrative, human resources, payroll, benefits, or office support experience required.
Experience supporting multiple priorities in a fast-paced environment.
Strong administrative and organizational skills.
Exceptional attention to detail and accuracy.
Ability to handle confidential information with professionalism and discretion.
Strong customer service and interpersonal skills.
Excellent verbal and written communication abilities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
Experience with HRIS systems; ADP Workforce Now preferred.
Ability to prioritize workload and meet deadlines with minimal supervision.

Nice To Haves

Associate's degree in Human Resources, Business Administration, or related work experience preferred

Responsibilities

Maintain employee personnel files, HRIS records, and other HR documentation.
Prepare, distribute, and maintain employment-related forms, letters, and correspondence.
Coordinate document collection, filing, and retention in accordance with company policies.
Audit employee records and HR data to ensure accuracy and completeness.
Assist with HR reporting, data entry, and administrative projects.
Post job openings and manage applicant tracking system activities.
Schedule interviews and coordinate communication with candidates and hiring managers.
Facilitate background checks, drug screenings, reference checks, and pre-employment requirements.
Prepare onboarding documents and new hire orientation materials.
Coordinate new hire orientation schedules and onboarding activities.
Ensure all onboarding documentation is completed and properly filed.
Coordinate volunteer opportunities for RED employees to participate in events with our local community including, but not limited to, Habitat for Humanity, United Way Day of Caring.
Coordinate and manage applicable on-site events such as blood drives for example.
Assist in initiatives that support RED's culture, values, internal communications and volunteer activities
Assist employees with benefits enrollment, changes, and related paperwork.
Support annual open enrollment activities and employee communications.
Facilitate the response to routine employee inquiries regarding payroll, benefits, and HR programs.
Coordinate with HR team to plan and manage employee wellness events including but not limited to walking challenges, immunization clinics, etc.
Serve as the first point of contact for general HR inquiries.
Assist employees with HR forms, policies, and administrative processes.
Prepare employee communications, announcements, and HR-related materials.
Support employee recognition, wellness, and engagement activities.
Manage OptiSign program including weekly slide updates, or as needed
Assist in the coordination of senior leadership meetings, town hall meetings, and vendors as required.
Assist with the purchasing of office supplies for specific functions or events including project-based supplies for the HR team.
Order and delivery of meals for leadership or vendor meetings, including set up and clean up.
Manage incoming and outgoing mail, packages, including interoffice mail.
Manage the anniversary and birthday card program
File required employment records and documentation.
Assist with audits, reporting requirements, and compliance-related recordkeeping.
Track required training, certifications, licenses, and other workforce documentation.
Maintain and report out on training compliance weekly; communicating monthly training requirements.
Maintain confidentiality of employee, payroll, and company information at all times.