HR Manager

R.A. SHAVITZ INC • Skokie, IL

76d • $27 - $29 • Onsite

About The Position

Shavitz Heating & Air Conditioning is looking for a highly detail-oriented, driven, and adaptable Human Resources Coordinator to support both employee operations. This position offers the opportunity to own and refine key HR processes. This role is best suited for a candidate who can switch hats throughout the day, juggling employee support and administrative compliance.

Requirements

• Highly detail-oriented
• Driven
• Adaptable
• Ability to switch hats throughout the day
• Juggling employee support and administrative compliance

Responsibilities

• Create and post job openings, screen candidates, conduct phone interviews
• Coordinate in-person interviews with managers
• Manage new hire paperwork and background checks
• Set up employee access to systems (ADP, ServiceTitan, Google, etc.)
• Conduct onboarding sessions and ensure seamless Day 1 experience
• Maintain and update employee records and digital files
• Ensure all employee documentation is compliant with federal and state laws
• Distribute annual training (anti-harassment, safety, etc.)
• Maintain birthday/anniversary calendars and employee spreadsheets
• Coordinate annual review process and prepare review packets
• Track time off (PTO, sick time, unpaid leave) and apply in ADP
• Monitor tardiness, call-outs, and attendance issues
• Enforce written and verbal disciplinary actions when necessary
• Audit timecards weekly and communicate discrepancies
• Process commissions, bonuses, PTO, training hours, etc.
• Support final payroll submissions and reporting deadlines
• Maintain payroll tracking systems and 401k reporting
• Collect company equipment
• Remove system access and update internal documents
• Notify vendors and handle COBRA-related steps
• Document resignation or termination in employee files
• Draft internal memos and policy updates
• Maintain tool and bonus trackers, forms, and digital HR library
• Handle sensitive matters with discretion and professionalism

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed