Human Resource Administrative Assistant

Emerge IT Solutions, LLC•Florence, KY

2d•Onsite

About The Position

The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources function. This role is primarily responsible for executing and maintaining core HR processes including onboarding, employee records, benefits administration, and HRIS data accuracy. The position ensures a consistent, compliant, and efficient employee experience by supporting transactional HR operations and process coordination. The ideal candidate is highly organized, detail-oriented, trustworthy, and capable of handling sensitive information with the highest degree of confidentiality, discretion, integrity, and professionalism.

Requirements

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Ability to execute sound judgment within established policies and procedures
Maintains composure and professionalism in challenging and high-stress situations
Identifies issues proactively and escalates appropriately
Demonstrates strong follow-through and attention to detail while effectively managing multiple projects, priorities, and deadlines with a high degree of accuracy and consistency
Strong professional communication skills across employees, leadership, candidates, and external partners
Strong customer service skills
Enthusiastic and positive attitude
Enthusiasm for the company and its vision, demonstrating alignment with company culture and values
Ability to self-motivate
High school diploma or equivalent required.
Proficiency with Microsoft Office Suite.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to prioritize tasks and manage multiple responsibilities simultaneously.
Strong attention to detail and accuracy.

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
1-3 years of administrative or HR support experience preferred.
Experience with human resource information system (HRIS) preferred.

Responsibilities

Maintains accurate employee records and HRIS data, ensuring integrity, confidentiality, regulatory and general compliance; performs periodic audits to ensure documentation completeness.
Serve as first point of contact for employee inquiries; escalate complex issues appropriately.
Maintains the integrity, security, and confidentiality of all Human Resources records, employee information, personnel matters, investigations, compensation data, leadership discussions, and other sensitive or confidential organizational information.
Coordinate HR processes, documentation, and calendars to ensure consistency and efficiency.
Ensure complete compliance tracking and maintain required reporting deadlines.
Identifies process gaps and recommends improvements to increase efficiency, accuracy, and scalability of HR operations.
Supports Finance with payroll data collection and employee payroll inquiries.
Acts as a liaison between the organization and external benefits providers and vendors.
Assists with open enrollment activites and benefit administration.
Handle recruiting logistics including job postings, candidate communication, interview scheduling, and applicant tracking.
Facilitate onboarding and offboarding processes, including documentation, system needs, and employee experience.
Leads coordination and execution of employee engagement and community initiatives, reinforcing company culture and engagement.
Maintains office supplies, breakroom and conference room inventory, vending supplies, and other general office administrative responsibilities to ensure an organized and efficient workplace.
Consistently delivers a world-class customer experience to internal customers through responsive communication, proactive support, professionalism, and a commitment to exceeding service expectations.