HR & Talent Acquisition Specialist

Center for Justice Innovation•New York, NY

1d•$80,000 - $95,000•Hybrid

About The Position

The HR & Talent Acquisition Specialist supports the full lifecycle recruitment needs of the Supervised Release Program under the supervision of HR and SRP Leadership. The position coordinates recruitment from requisition intake through offer and pre-employment processing, supports hiring managers during selection, and maintains accurate recruitment and employee records. The role also provides operational support for HRIS administration, employee offboarding, timekeeping, benefits inquiries, compliance documentation, and process improvement. It helps ensure recruitment and related HR processes are completed accurately, efficiently, and in accordance with organizational policies and procedures. This is a full-time, hybrid position requiring two days on site per week. The standard work week is 35 hours. The position is based in Midtown Manhattan, with rotation to program offices in Brooklyn and Staten Island.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field with 3–4 years of relevant experience, or an associate degree with 7–8 years of relevant experience.
At least three years of human resources experience in high-volume recruitment, sourcing, or related work.
Strong sourcing skills using diverse tools and platforms.
Experience administering an applicant tracking system (ATS).
Strong attention to detail and follow-through.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict-resolution skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills and a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and delegate when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficiency with Microsoft Office Suite or related software.
Proficiency with, or ability to quickly learn, the organization’s HRIS and talent management systems.
Legally authorized to work in the United States at the time of application and throughout employment; the organization cannot sponsor or take over sponsorship of an employment visa.
Provide accurate and truthful information throughout the hiring process and verify identity and eligibility to work in the United States upon hire.

Nice To Haves

PHR or SHRM certification.

Responsibilities

Coordinate full-cycle recruitment, including requisition intake, job postings, sourcing support, screening, and candidate communication.
Maintain an accurate, up-to-date requisition log and recruitment data.
Initiate and coordinate background and motor vehicle checks, drug tests, offer letters, degree verification, job description acknowledgments, and wage notices for selected candidates.
Identify and implement sourcing strategies to attract qualified and diverse candidates through job boards, community partners, and professional networks.
Administer the organization’s applicant tracking system (ATS) and track and report recruitment progress and other metrics.
Train and guide hiring managers on recruitment processes, timelines, and protocols.
Represent the People Team and Supervised Release Program in communications with candidates and partners.
Maintain accurate employee records in the HRIS; enter and update hires, terminations, promotions, transfers, and other employee changes.
Generate routine and ad hoc HRIS reports, conduct data audits, correct discrepancies, troubleshoot basic HRIS issues, and escalate system concerns as needed.
Provide basic HRIS guidance and training to program managers and employees.
Process employee separations in the HRIS, including submitting Personnel Action Forms, and coordinate required departure information and benefits continuation details.
Ensure employee records and HR systems are updated after departures in accordance with organizational policies and record-retention requirements.
Assist programs and the payroll team with timesheet codes, processes, and timelines; resolve timecard discrepancies and respond to timekeeping questions.
Respond to basic employee benefits inquiries and assist with benefits administration, open enrollment, and wellness initiatives.
Maintain organized employee files and records in accordance with legal and organizational retention requirements.
Support HR audits by preparing documentation and verifying data accuracy, and escalate compliance concerns to a supervisor.
Assist with developing and maintaining recruitment Standard Operating Procedures, documenting workflows, updating procedures, and ensuring assigned processes follow established SOPs.
Perform other duties as assigned.