Talent Acquisition & HR Specialist

Family Central, Inc.•Miami, FL

3d•Onsite

About The Position

The Talent Acquisition & HR Specialist supports a broad range of human resources functions for Kids In Distress, Inc. (KID) and Family Central, Inc. (FCI). The role helps ensure compliance with employment regulations and nonprofit audit requirements while providing consistent HR services across the organization. It primarily manages full-cycle recruitment and new-hire onboarding, and also provides day-to-day HR support to employees and supervisors and assists with routine performance management. The position maintains employee records and HRIS data, coordinates required training and compliance activities, supports HR administration and benefits processes, and tracks performance evaluations. It requires careful management of data and workflows using HRIS and other HR systems, with minimal supervision. The role reports directly to the Vice President of Human Resources. The position is primarily based at the organization's primary office and requires frequent travel to Miami and Broward office locations. Travel may also be needed for off-site meetings, training, career fairs, recruitment events, and other work-related activities. Reliable transportation and the ability to travel between organizational locations and other work-related sites are required.

Requirements

Bachelor's degree or equivalent in Human Resources Management or a related field.
Two or more years of experience in a Human Resources or specialist role.
Three or more years of experience managing or supporting full-cycle recruitment, from requisition opening and candidate sourcing through selection, offer extension, and new-hire onboarding.
Knowledge of applicant tracking systems and HR analytics to support recruitment and data-driven HR initiatives.
Must be a commissioned Notary Public or able to obtain a commission within 60 days of hire.
Strong interpersonal and communication skills, including excellent verbal and written communication and the ability to build trust and collaborate across all organizational levels.
Strong organizational and time-management skills, including the ability to manage multiple priorities independently and meet deadlines.
Working knowledge of employment laws, regulations, and best practices applicable to HR, recruitment, onboarding, and employee relations.
Proficiency in Microsoft Office Suite and ability to use HR systems, applicant tracking systems, and related technology efficiently.
Advanced technology skills and ability to manage HR systems, applicant tracking systems, Microsoft Office Suite, and related software.
Reliable transportation and ability to travel between organizational locations and other work-related sites as needed.

Nice To Haves

SHRM-CP, SHRM-SCP, or PHR certification is preferred. Candidates who are not currently certified must obtain certification within one year of hire.

Responsibilities

Manage the full-cycle recruitment process, from opening positions and sourcing candidates through screening, interviewing, selection, offers, and placement.
Partner with hiring managers to identify staffing needs, clarify position requirements, develop job descriptions, and select recruitment strategies.
Develop and implement candidate sourcing strategies using job boards, social media, networking, referrals, career fairs, community outreach, and other channels.
Review applications, conduct initial interviews, coordinate interviews, participate in panel interviews as needed, and support hiring managers in candidate evaluation.
Facilitate employment offers and coordinate pre-employment screenings, background checks, reference verifications, and employment eligibility documentation.
Maintain accurate applicant tracking system records and monitor open positions, candidate status, recruitment activity, and hiring metrics.
Represent KID and FCI at career fairs, hiring events, and community recruitment activities.
Provide timely communication, weekly follow-up, and status updates to candidates, hiring managers, new hires, and HR leadership during recruitment and onboarding.
Coordinate onboarding from offer acceptance through completion of required documentation and activities.
Coordinate and facilitate new-hire orientations with the HR team, covering HR policies, procedures, required documentation, organizational resources, and expectations.
Coordinate onboarding tasks with hiring managers and internal departments to ensure requirements are completed accurately and on time.
Conduct new-hire check-ins at 30, 60, and 90 days to assess onboarding, identify training needs, and support retention.
Monitor new-hire progress, help identify training or development needs, and escalate performance concerns to the Vice President of Human Resources as appropriate.
Respond to routine employee and supervisor HR inquiries, provide information on established policies and procedures, and refer matters requiring further guidance to the Vice President of Human Resources.
Maintain accurate, confidential employee records and HRIS data, process personnel status changes, and ensure personnel files are complete and audit-ready.
Monitor and track required employee training, certifications, and renewals, including annual DCF requirements, and follow up on completion.
Assist the Vice President of Human Resources with performance management activities, including tracking timelines, coordinating 90-day and annual reviews, maintaining documentation, and following up with managers.
Provide backup benefits administration support, including enrollment, qualifying life events, payroll deductions, employee inquiries, carrier updates, billing reconciliation, and annual enrollment.
Process employment verification requests for current and former employees accurately, promptly, and confidentially.
Perform additional duties as assigned.

Benefits

Medical, dental, vision, life, short-term disability, and long-term disability insurance.
Flexible spending accounts.
Basic life insurance equal to one times annual earnings, up to $50,000.
401(k) plan for eligible full-time and part-time employees age 21 and older; employees may enroll quarterly.
Employer 401(k) matching contributions of 100% up to 4%, beginning immediately upon eligibility to participate.
Vacation, paid absence allowance, designated holidays, and floating holidays.
Two paid mental health days annually.
First Stop Health.
Employee Assistance Program (EAP).
Work-life balance resources.
Travel assistance.
Optional supplemental insurance and legal plan coverage.
Full-time employees become eligible for benefits on the first day of the month following 60 days of full-time employment.