HR Spec

Los Angeles Regional Food Bank• City of Industry, CA, US, CA

2d•$25 - $34

About The Position

The HR Specialist works collaboratively with the HR team, hiring managers, and cross-functional stakeholders to strengthen talent acquisition, deliver effective onboarding, and support employee learning, development, and engagement. The role develops hiring plans, recruits and screens candidates, coordinates onboarding, and supports training programs that contribute to employee success and organizational effectiveness. The position also assists with developing, administering, and improving Human Resources programs, including FMLA/CFRA, safety and incident reporting, employee engagement events, recognition and incentive programs, compensation equity, learning and development initiatives, organizational assessments, and compensation management platforms. Through program coordination, process improvement, and employee support, the role helps foster an inclusive workplace culture and strengthen employee engagement and commitment to the Food Bank’s Mission, Vision, and Values. The HR Specialist exercises independent judgment within assigned responsibilities and collaborates with designated HR team members to support compliance with Equal Employment Opportunity laws, FLSA, HIPAA, ERISA, and other applicable regulations. The role is hourly and non-exempt, with a stated pay range of $25.00–$34.00 per hour.

Requirements

Bachelor’s degree in Human Resource Management or a related field and 2–5 years of relevant experience in recruitment, learning and development, Human Resources, or a similar role; or an equivalent combination of education and experience.
Demonstrated ability to guide, coach, and support employees and stakeholders while appropriately referring complex matters to designated HR team members and managers.
Working knowledge of current technology trends, artificial intelligence, and emerging digital tools, with an interest in using technology to improve HR processes and employee experiences.
Strong emotional intelligence, interpersonal skills, and self-awareness, with empathy, professionalism, and sound judgment when interacting with diverse stakeholders.
Strong presentation, facilitation, and content development skills to support Learning and Development programs, including use of PowerPoint, TalentLMS, LinkedIn Learning, and other training materials and platforms.
Excellent organizational and time management skills, including the ability to prioritize competing responsibilities, coordinate multiple projects, and meet deadlines.
Ability to assess applicants’ knowledge, skills, experience, and qualifications against position requirements and organizational needs.
Ability to independently coordinate complex recruitment activities and HR programs while exercising sound judgment, discretion, and accountability.
Strong working knowledge of talent acquisition processes, compensation management principles, HR best practices, and applicable employment laws and regulations.
Growth mindset, curiosity, commitment to continuous learning, and flexibility to adapt to changing priorities, processes, and technology.
Working knowledge of HRIS, ATS, and compensation management platforms such as Payfactors, Lattice, ADP WorkforceNow, or similar systems.
Bilingual proficiency in English and Spanish, including effective verbal and written communication with employees.
Proficiency with Microsoft Office, including Excel, Word, and PowerPoint, and Google Suite, including Calendar, Docs, Sheets, and Slides.
Ability to communicate accurately, honestly, supportively, and in a timely manner with external stakeholders and department and interdepartmental team members.
Strong planning, organizing, time management, and interpersonal skills.
Passion for the Food Bank’s mission and commitment to its values of collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship, and accountability.

Responsibilities

Partner with the Talent team and hiring managers to identify staffing needs, attract and screen candidates, coordinate interviews, document feedback, extend offers, complete background checks, and communicate throughout recruitment and pre-boarding.
Evaluate and improve equitable, non-discriminatory recruiting and onboarding strategies that promote inclusion, diversity, equity, and accessibility.
Represent HR at internal and external events, including vendor-sponsored events, job fairs, and training.
Maintain employee information in compensation management platforms, HRIS, and ADP WorkforceNow, and coordinate completion of required onboarding documents.
Coordinate new hire workspaces, equipment, and system access with Information Technology, hiring managers, and Operations; collaborate with HR colleagues to create a welcoming environment.
Assist employees with leave-of-absence information and requests and policy information, and route incoming reports through the HR Compliance team.
Introduce new hires to staff and maintain accurate organizational charts and staff extension lists.
Provide Welcome Kits, conduct and coordinate benefits orientations, create employee badges and parking permits, and administer the new hire Welcome Email series.
Coordinate new hire orientations with senior leadership and the HR team, and execute internal site visits and other onboarding programs.
Support the Director of Talent and Culture Development and the Talent and Culture Development Partner in implementing training management processes, content development frameworks, delivery solutions, and four-level evaluation methodologies.
Coordinate training calendars, co-facilitate orientations and workshops, manage training logistics, and prepare and distribute learning materials.
Coordinate learning systems and professional development software, including registration and enrollment; promote learning resources and recommend programs supporting continuous learning.
Collaborate with the Talent team and stakeholders to develop, implement, and improve training programs aligned with employee needs and strategic business outcomes.
Coordinate and participate in employee engagement events, recognition programs, committees, and councils that strengthen employee connection, collaboration, and commitment to the Food Bank’s Mission, Vision, and Values.
Document workflows, standardize Standard Operating Procedures, and identify opportunities to simplify processes, clarify responsibilities, and improve service delivery.
Use compensation management platforms, HRIS/ATS, ADP WorkforceNow, Payfactors, Asana, and other digital tools to improve HR operational efficiency and adapt to system and technology updates.
Facilitate focus groups, employee interviews, and surveys to identify root problems and collaborate with stakeholders on solutions.
Prepare accurate quarterly and ad-hoc reports and dashboards tracking recruitment, training, and employee engagement activities and outcomes.
Maintain and audit current and terminated employee personnel files according to established protocols and recordkeeping requirements, ensuring records are accurate, complete, and confidential.
Collaborate with Payroll/HRIS to ensure timesheets are audited and completed in accordance with policy, and assist with benefits enrollment as needed.
Maintain current knowledge of employment laws and regulatory requirements and consult with the HR team to promote compliant and consistent HR practices.
Provide guidance, coaching, and support to employees and stakeholders, referring complex matters to designated HR team members and managers as appropriate.