HR Spec

Los Angeles Regional Food Bank•City of Industry, CA

About The Position

The HR Specialist works collaboratively with the HR team, hiring managers, and cross-functional stakeholders to strengthen talent acquisition, deliver effective onboarding, and support employee learning, development, and engagement. The role develops hiring plans, recruits and screens candidates, coordinates new-hire onboarding, and supports training programs that contribute to employee success and organizational effectiveness. The HR Specialist also assists with developing, administering, and improving Human Resources programs, including FMLA/CFRA, safety and incident reporting, employee engagement events, recognition and incentive programs, compensation equity, learning and development initiatives, organizational assessments, and compensation management platforms. Through program coordination, process improvement, and employee support, the position helps foster an inclusive workplace culture and strengthens engagement with the Food Bank’s mission, vision, and values. The position exercises independent judgment within assigned responsibilities and collaborates with designated HR team members to support compliance with Equal Employment Opportunity laws, FLSA, HIPAA, ERISA, and other applicable regulations. The role is hourly/non-exempt, with a stated pay range of $25.00–$34.00 per hour.

Requirements

Bachelor’s degree in Human Resource Management or a related field and 2–5 years of relevant experience in recruitment, learning and development, Human Resources, or a similar role, or an equivalent combination of education and experience.
Ability to provide guidance, coaching, and support to employees and stakeholders, while referring complex matters to designated HR team members and managers.
Working knowledge of current technology trends, artificial intelligence, and emerging digital tools, and interest in using technology to improve HR processes and employee experiences.
Strong emotional intelligence, interpersonal skills, and self-awareness, with empathy, professionalism, and sound judgment when interacting with diverse stakeholders.
Strong presentation, facilitation, and content-development skills to support learning and development programs.
Excellent organizational and time-management skills, including the ability to prioritize competing responsibilities, coordinate multiple projects, and meet deadlines.
Ability to assess applicants’ knowledge, skills, experience, and qualifications against position requirements and organizational needs.
Ability to independently coordinate complex recruitment activities and HR programs with sound judgment, discretion, and accountability.
Strong working knowledge of talent acquisition processes, compensation management principles, HR best practices, and applicable employment laws and regulations.
Growth mindset, curiosity, commitment to continuous learning, and flexibility to adapt to changing priorities, processes, and technology.
Working knowledge of HRIS, ATS, and compensation management platforms such as Payfactors, Lattice, ADP WorkforceNow, or similar systems.
Bilingual proficiency in English and Spanish, including effective verbal and written communication with employees.
Proficiency with Microsoft Office, including Excel, Word, and PowerPoint, and Google Suite, including Calendar, Docs, Sheets, and Slides.
Ability to communicate accurately, honestly, supportively, and in a timely manner with external stakeholders and departmental and interdepartmental team members.
Strong planning, organizing, time-management, and interpersonal skills.
Passion for the Food Bank’s mission and commitment to its values, including collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship, and accountability.

Responsibilities

Partner with the Talent team and hiring managers to identify staffing needs and coordinate full-cycle recruiting, including candidate attraction, screening, interviews, feedback documentation, offers, background checks, and recruitment and pre-boarding communications.
Evaluate and improve recruiting and onboarding strategies to promote non-discriminatory, inclusive, diverse, equitable, and accessible practices.
Represent HR at internal and external events, including vendor-sponsored events, job fairs, and training.
Maintain new-hire information in compensation management platforms, HRIS, and ADP WorkforceNow, and coordinate completion of required onboarding documents.
Coordinate new-hire workspaces, equipment, and system access with Information Technology, hiring managers, and Operations.
Assist employees with leave-of-absence information and requests and policy information; route incoming reports through the HR Compliance team.
Support employee integration and organizational communication by introducing new hires to staff and maintaining organizational charts and staff extension lists.
Provide welcome kits; coordinate benefits orientations; create employee badges and parking permits; administer the new-hire welcome email series; and coordinate new-hire orientations with senior leadership and the HR team.
Coordinate the Food Bank’s internal site visit and other onboarding programs with hiring managers as needed.
Support the Director of Talent and Culture Development and Talent and Culture Development Partner with training management processes, content development frameworks, delivery solutions, and four-level training evaluation methodologies.
Coordinate training calendars and logistics, co-facilitate orientations and workshops, and prepare and distribute learning materials.
Help manage learning systems and professional development software, coordinate registration and enrollment, promote learning resources, and recommend programs that support continuous learning.
Collaborate with the Talent team and stakeholders to develop, implement, and improve training programs aligned with employee needs and strategic business outcomes.
Coordinate and participate in employee engagement events, recognition programs, committees, and councils.
Document HR workflows, standardize Standard Operating Procedures, and identify opportunities to simplify processes, clarify responsibilities, and improve service delivery.
Use compensation management platforms, HRIS/ATS, ADP WorkforceNow, Payfactors, Asana, and other digital tools to improve operational efficiency and technology utilization.
Facilitate focus groups, employee interviews, and surveys to assess processes and employee experiences, identify root problems, and collaborate on solutions.
Prepare accurate quarterly and ad-hoc reports and dashboards tracking recruitment, training, and employee engagement activities and outcomes.
Maintain and audit confidential personnel files for current and terminated employees according to established protocols and recordkeeping requirements.
Collaborate with Payroll/HRIS to support accurate payroll administration, audit and complete timesheets according to policy, and assist with benefits enrollment as needed.
Maintain knowledge of applicable employment laws and regulatory requirements and consult with the HR team to promote compliant and consistent practices.