HR Specialist (Recruiting & Payroll) On-Site
About The Position
The HR Specialist owns accurate and timely payroll administration and supports the full recruiting lifecycle for Eye Consultants of Atlanta. The position coordinates sensitive employee data, payroll-cycle controls, onboarding and offboarding, candidate sourcing and communication, interview logistics, recruiting reporting, and cross-functional handoffs. Success requires confidentiality, careful documentation, responsive service, and the ability to balance recurring payroll deadlines with variable recruiting demand. The role’s current workload is approximately 40% payroll administration and 60% recruiting and talent acquisition. The employee may also be asked by the Supervisor to perform other duties. The role is full-time and non-exempt.
Requirements
- At least 3 years of payroll, HR operations, recruiting, or closely related experience.
- Demonstrated payroll-cycle administration and candidate coordination experience.
- Strong Excel and reporting skills, with comfort reconciling detailed data.
- Experience with an HRIS/payroll platform.
- Strong written and verbal communication with employees, candidates, and leaders.
- Ability to handle confidential information with sound judgment.
- Ability to meet deadlines.
- High school diploma required.
- Accuracy and control awareness; deadline management and prioritization; candidate and employee service orientation; clear documentation and follow-through; discretion and professional judgment; problem solving and escalation; adaptability during payroll and hiring peaks.
Nice To Haves
- iSolved experience.
- Associate or bachelor's degree.
Responsibilities
- Coordinate payroll preparation, adjustments, mileage, bonuses, retroactive pay, salary changes, and final entries.
- Track open payroll items and follow up on missing approvals, timecards, and employee information.
- Review payroll previews, zero-earnings reports, and exceptions before processing.
- Process direct-deposit changes using appropriate identity verification and approval controls.
- Produce post-payroll reports, management reporting, FSA check requests, and weekly hours reports.
- Prepare month-end payroll reports and support payroll journal entry documentation.
- Process onboarding and offboarding documentation, including HRIS and IT handoffs.
- Maintain employee records in iSolved, DocuSign, and SharePoint with complete audit support.
- Support off-cycle payrolls, live checks, quarterly reporting, and other time-sensitive exceptions.
- Retain evidence of approvals and changes for payroll, HRIS, and employee master-data activity.
- Promptly escalate unresolved discrepancies, fraud indicators, access concerns, or deadline risks.
- Protect confidential payroll, compensation, banking, and personal employee information.
- Manage assigned requisitions and recruiting priorities with hiring managers.
- Source, identify, and engage qualified candidates through approved channels.
- Screen candidates for role requirements, experience, availability, and compensation alignment.
- Coordinate interviews, candidate communication, feedback, and next steps.
- Maintain accurate candidate status, notes, and documentation in recruiting systems and files.
- Prepare recruiting reports and provide timely pipeline and activity updates.
- Participate in weekly recruiting calls and stakeholder meetings.
- Coordinate offers, pre-employment steps, and handoff to new-hire orientation and onboarding.
- Support unemployment-related documentation and employment inquiries as assigned.
- Monitor aging requisitions, bottlenecks, and candidate experience risks.
- Apply consistent, job-related selection practices and protect candidate confidentiality.
- Flex recruiting effort around payroll deadlines and escalate competing priorities.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
