HR Service Center Office Assistant- casual, onsite

Children's Hospital and Health System•Milwaukee, WI

10h•Onsite

About The Position

Children’s Wisconsin is hiring a Casual Office Assistant to provide clerical and office support to its Human Resources department. The role supports HR processes, employee-record maintenance, and the overall organization and efficiency of the HR Service Center. It involves handling confidential employee information with professionalism and discretion, working independently with minimal supervision, and providing backup support to HR Service Center Representatives as needed. This is a part-time, onsite position for 15–20 hours per week, with a consistent weekday schedule and some flexibility around working hours. Current hours are approximately 9:30 a.m. to 3:00 p.m., Monday through Friday.

Requirements

High school graduate, or holds a GED or HSED, or has relevant experience.
At least 1 year of relevant experience.
Understanding of the HR function.
Ability to organize and prioritize activities.
Social sensitivity and ability to handle employees’ personal information and situations confidentially.
Ability to communicate effectively and professionally.
Proficiency in the MS Office suite.
Ability to work independently.
Detail-oriented and dependable.

Nice To Haves

Prior experience in a health care organization, or relevant education.

Responsibilities

Collect and distribute mail daily.
Organize and maintain employee files.
Create folders for new employees and process employee name-change updates.
Prepare files for terminated employees.
Respond to employee file requests.
Support the efficiency and organization of the HR Service Center.
Assist with I-9 completion as needed.
Keep reception and common areas orderly.
Maintain and stock supplies as directed and inform the leader when supplies need reordering.
Provide backup coverage to HR Service Center Representatives as needed, including answering calls and responding to Workday Help cases.