HR Assistant - Sheriff's Office

Fort Bend County • Richmond, TX

1d

About The Position

The HR Assistant provides operational and administrative support to the Human Resources division within the Sheriff’s Office and participates in planning programs, policies, or objectives for the employee’s work group and department. The position serves as a first point of contact for visitors, applicants, and the public; assists with recruitment and employment application processing; administers applicant testing; and maintains personnel, licensing, and departmental records. It also provides support for leave tracking, reporting, subpoenas, and other personnel-related functions. The role may include emergency-management duties during a local state of disaster, as directed by appropriate County management.

Applicants must schedule and complete the Nelson-Denny Reading Test before proceeding in the hiring process. The test takes 35 minutes and is held at the Fort Bend County Sheriff’s Office Human Resources office in the Gus George Academy Building. Applicants are instructed to contact Sheriff’s Office Human Resources Monday through Friday, between 8:00 a.m. and 4:00 p.m., to schedule.

Requirements

• U.S. citizen or U.S. permanent resident.
• High school diploma or GED.
• Valid Texas Driver’s License.
• Two years of college or technical school; experience may substitute for the college/technical-school requirement at a 2-to-1 substitution above the experience requirement.
• One year of job-related Human Resources experience.
• Strong computer and typing skills.
• Superior communication, writing, and organizational skills.
• Strong mathematical skills.
• Must schedule and complete the Nelson-Denny Reading Test before moving forward in the hiring process.

Nice To Haves

• Bachelor’s degree preferred.
• Familiarity with County procedures and policies preferred.
• Familiarity with MS Word, Excel, and PowerPoint preferred.

Responsibilities

• Serves as the first point of contact for visitors, applicants, and the public; answers calls and inquiries about vacancies, applications, and application status, and directs people to the appropriate employee or department.
• Provides instructions for completing preliminary employment applications and reviews completed applications for accuracy and completeness.
• Reviews and evaluates applications, documents applicants processed, maintains applicant records and databases, and recommends applicants for interview-board consideration.
• Administers CritiCall testing for dispatcher applicants and Nelson-Denny testing as needed.
• Coordinates external job postings with the Human Resources Department and prepares and distributes internal job postings to appropriate divisions.
• Prepares and maintains application, new-hire, and separation/termination packets; TCOLE-required documents; forms; and supporting attachments, and assists with tracking required documentation.
• Prepares TCOLE correspondence, forms, and documentation to support compliance with state regulations, rules, and licensing requirements.
• Maintains TCOLE licensing and certification records and periodically verifies employee certification information with appropriate departments.
• Maintains and updates personnel files, databases, logs, and other Human Resources records; files, routes, and scans personnel records into OnBase.
• Assists with tracking FMLA and Workers’ Compensation leave and completes required certifications and supporting documentation.
• Prepares monthly and other assigned reports and maintains records required for departmental reporting.
• Receives and distributes subpoenas to the appropriate employee or department and maintains required documentation.
• Provides general administrative and Human Resources support, including responding to information requests, routing documents, maintaining records, and assisting with personnel-related functions as assigned.
• Performs duties related to emergency management during a local state of disaster, as directed by appropriate County management.

Benefits

• Full-time employees receive a wide range of benefits.
• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED