HR Service Center Office Assistant- casual, onsite

Children's Wisconsin•Milwaukee, WI

2d•Onsite

About The Position

Children’s Wisconsin is seeking a Casual Office Assistant to support its Human Resources Service Center. The role performs clerical and office-support duties of a diversified and confidential nature, helping maintain employee records and supporting HR processes. This is a part-time, onsite position for 15–20 hours per week, with a consistent weekday schedule and some flexibility around working hours. The current schedule is approximately 9:30 a.m. to 3:00 p.m., Monday through Friday. The position requires a detail-oriented, dependable person who can work independently with minimal supervision and handle confidential information professionally and discreetly. The assistant supports the HR team’s efficiency and organization, helps maintain reception and common areas, and provides backup support to HR Service Center Representatives as needed.

Requirements

High school graduation, GED, or HSED, or relevant experience.
At least 1 year of relevant experience.
Understanding of the HR function.
Ability to organize and prioritize activities.
Social sensitivity and discretion when handling employees’ personal information and situations.
Ability to communicate effectively and professionally.
Proficiency in the MS Office suite.
Ability to work independently.

Nice To Haves

Prior experience in a health care organization or relevant education.

Responsibilities

Collect and distribute mail daily.
Organize and maintain employee files.
Create folders for new employees and process employee name-change updates.
Prepare files for terminated employees.
Respond to employee file requests.
Support the overall efficiency and organization of the HR Service Center.
Assist with I-9 completion as needed.
Ensure the reception area and common areas are orderly.
Maintain and stock supplies as directed and inform the leader when supplies need reordering.
Provide backup coverage to HR Service Center Representatives as needed, including answering calls and responding to Workday Help cases.