HR/Payroll Coordinator - Chicago Ford

AWCT•Chicago, IL

139d•$33 - $35•Onsite

About The Position

AWCT is hiring a full-time, on-site HR/Payroll Coordinator at its Chicago Ford location. The position works 7:00 a.m. to 3:30 p.m., with some weekend availability needed. The general pay range is $33–$35 per hour; actual pay depends on qualifications, experience, internal equity, and market considerations. The HR/Payroll Coordinator provides administrative and HR/payroll support within the terminal, following established company procedures and management direction. The role processes payroll information, maintains employee records, supports onboarding and orientation, and assists with HR programs. It serves as a first-line resource for routine associate questions and escalates employee relations, labor relations, payroll, and compliance matters to the appropriate resources. The position also provides backup support for front desk, billing, and scheduling functions. Schedules may vary based on payroll deadlines and operational needs. Overtime is provided in accordance with applicable law. The role requires a valid driver's license and the ability to travel between locations with or without reasonable accommodation.

Requirements

High school diploma or GED.
1–2 years of payroll or office experience.
Strong organizational, multitasking, and accuracy skills.
Knowledge of payroll practices and basic accounting principles.
Ability to maintain confidentiality.
Strong communication and customer service skills.
Proficiency in Outlook, Word, and Excel.
Valid driver's license.
Ability to travel between locations with or without reasonable accommodation.

Nice To Haves

Associate or bachelor's degree in HR or a related field.
Experience in the manufacturing industry.
Experience with employee onboarding, benefits administration, and payroll.
Experience in a union environment.

Responsibilities

Process weekly payroll for hourly associates in coordination with supervisors and Corporate Payroll.
Audit and validate time and attendance data and coordinate corrections through established procedures.
Prepare weekly and monthly payroll and benefits reports.
Reconcile and submit union dues, 401(k), and benefit contributions according to company and CBA requirements.
Research payroll discrepancies and escalate issues as appropriate.
Maintain HRIS records and process employee status changes.
Maintain personnel, medical, safety, and training records in accordance with retention and confidentiality requirements.
Track FMLA usage, forward documentation to Corporate Benefits, and direct associates to resources for eligibility determinations.
Maintain required state and federal postings and notify management of compliance issues.
Prepare unemployment and separation documentation with management.
Track attendance, call-offs, and assignment records using established processes.
Monitor cumulative hours and maintain call/order logs according to CBA guidelines.
Communicate assignment and attendance expectations as directed.
Report workforce trends and escalate discrepancies or CBA-related questions.
Process disciplinary documentation without determining outcomes.
Prepare onboarding materials and conduct new-hire orientation.
Answer routine payroll, benefits, and HR questions; provide general information and direct associates to appropriate resources for non-routine issues.
Support professional communication and escalation channels.
Assist with interview scheduling and candidate support as needed.
Provide backup support for front desk operations.
Support billing, scheduling, invoicing, and general office functions.
Prepare correspondence using approved templates.
Support management with administrative tasks and special projects.
Perform other duties consistent with the role.