HR, Payroll & Benefits Coordinator

Balance Claims•Eden Prairie, MN

8d•Hybrid

About The Position

Gavnat Public Insurance Adjusters and Balance Platform LLC are hiring an HR, Payroll & Benefits Coordinator to manage day-to-day payroll, benefits administration, and HR coordination across their entities and employees in Indiana, Minnesota, Colorado, and other states. The role reports to the CFO and works closely with finance and leadership. The preferred locations are the companies’ Minneapolis-area or Indianapolis headquarters; hybrid work is considered. This hands-on position processes payroll across multiple entities and pay cycles, administers employee benefit plans, and supports onboarding, offboarding, HR records, and multi-state compliance. The coordinator also assists with reporting, audits, month-end close, employee inquiries, and other HR and finance processes. The position is full-time and non-exempt.

Requirements

At least 2 years of hands-on payroll and/or benefits administration experience, ideally across multiple states.
Working knowledge of payroll processing, multi-state payroll tax, benefits administration, and core HR compliance.
Comfort with payroll/HRIS platforms and spreadsheets, and ability to learn new systems quickly.
Exceptional accuracy, organization, and follow-through.
Sound judgment when handling confidential and sensitive information.
Clear, warm communication skills and the ability to communicate effectively with employees and finance.

Nice To Haves

Familiarity with multi-entity or multi-frequency payroll.
Experience supporting Indiana, Minnesota, and/or Colorado payroll and HR compliance.
Exposure to a recently combined or private-equity-backed organization or a multi-entity structure.
Relevant certification, such as FPC/CPP or PHR/SHRM-CP, or progress toward one.

Responsibilities

Process accurate, on-time payroll across multiple entities and pay cycles, including weekly payroll for Balance Platform and bi-weekly payroll for Gavnat and Velocity Public Adjusting.
Maintain payroll records, timekeeping, PTO, and deductions; reconcile pay runs and resolve discrepancies.
Administer multi-state payroll tax setup and withholding for Indiana, Minnesota, and Colorado, and coordinate registrations in new states as the organization expands.
Prepare payroll reports and support month-end close, audits, and year-end W-2s and filings with the finance team.
Administer employee benefits, including medical, dental, vision, 401(k), FSA, EAP, and related plans; process enrollments, changes, terminations, and COBRA.
Coordinate open enrollment with brokers and carriers, prepare materials, and support employees with benefit elections.
Reconcile benefit invoices and deductions and serve as the first point of contact for employee benefits questions.
Manage onboarding and offboarding, including offer letters, I-9/E-Verify, new-hire paperwork, system setup, and first-day experience.
Maintain accurate, confidential employee records and HRIS data integrity across systems.
Support multi-state HR compliance, including state-specific leave, sick-time, pay-transparency, and posting requirements.
Help administer the employee handbook and company policies, and coordinate leave of absence and workers’ compensation matters.
Respond professionally and discreetly to employment verifications, unemployment claims, and routine employee inquiries.