HR, Payroll & Benefits Coordinator

Balance Claims•Eden Prairie, MN

9d•$50,000 - $65,000•Hybrid

About The Position

Gavnat Public Insurance Adjusters and Balance Platform LLC are hiring an HR, Payroll & Benefits Coordinator to manage the day-to-day mechanics of payroll, benefits administration, and HR coordination across the organization's entities and employees in Indiana, Minnesota, Colorado, and other states. This hands-on role works with finance and leadership and requires precision, discretion, and a strong focus on employee support. The position is based preferably at Gavnat headquarters in Eden Prairie, Minnesota, or Balance Platform headquarters in Indianapolis, Indiana. Hybrid work is considered. The role is full-time and non-exempt, and reports to the CFO and/or Controller.

Requirements

At least 2 years of hands-on payroll and/or benefits administration experience, ideally across multiple states.
Working knowledge of payroll processing, multi-state payroll tax, benefits administration, and core HR compliance.
Comfort with payroll/HRIS platforms and spreadsheets, with the ability to learn new systems quickly.
Exceptional accuracy, organization, and follow-through.
Sound judgment when handling confidential and sensitive information.
Clear, warm communication skills and the ability to build employee trust and support finance.

Nice To Haves

Familiarity with multi-entity or multi-frequency payroll.
Experience supporting Indiana, Minnesota, and/or Colorado payroll and HR compliance.
Exposure to a recently combined or private-equity-backed organization or a multi-entity structure.
Relevant certification, such as FPC/CPP or PHR/SHRM-CP, or progress toward one.

Responsibilities

Process accurate, on-time payroll across multiple entities and pay cycles: Balance Platform runs weekly, while Gavnat and Velocity Public Adjusting run bi-weekly.
Maintain payroll records, timekeeping, PTO, and deductions; reconcile each pay run and resolve discrepancies.
Administer multi-state payroll tax setup and withholding for Indiana, Minnesota, and Colorado, and coordinate new-state registrations as the organization's footprint grows.
Prepare payroll reports and support month-end close, audits, and year-end W-2s and filings with the finance team.
Administer employee benefits, including medical, dental, vision, 401(k), FSA, EAP, and related plans; manage enrollments, changes, terminations, and COBRA.
Coordinate open enrollment with brokers and carriers, prepare materials, and support employees through elections.
Reconcile benefit invoices and deductions and serve as the first point of contact for employee benefits questions.
Manage onboarding and offboarding, including offer letters, I-9/E-Verify, new-hire paperwork, and system setup, and provide a smooth first-day experience.
Maintain accurate, confidential employee records and the HRIS, ensuring data integrity across systems.
Support multi-state HR compliance, including state-specific leave, sick-time, pay-transparency, and posting requirements in Indiana, Minnesota, and Colorado.
Help administer the employee handbook and company policies, and support leave-of-absence and workers' compensation coordination.
Respond professionally and discreetly to employment verifications, unemployment claims, and routine employee inquiries.