Human Resources & Payroll Coordinator- Plainview, NY

RedLion Mobile • Plainview, NY

2d • $70,000 - $80,000 • Onsite

About The Position

The HR & Payroll Coordinator supports payroll and day-to-day HR operations for a fast-paced, multi-location retail organization. This hands-on, in-office role manages payroll data, employee records, onboarding, benefits support, leave administration, and recruiting coordination while maintaining accuracy, responsiveness, and confidentiality. The position is based in Plainview, NY and reports to the Director of Human Resources.

Hands-on ADP Workforce Now experience and advanced Excel proficiency, including VLOOKUPs and PivotTables, are mandatory. Candidates will complete practical ADP Workforce Now and Excel assessments during the selection process. An Excel worksheet is also to be completed after the first interview.

Requirements

• Minimum 4 years of professional HR, payroll, or HR operations experience.
• Hands-on ADP Workforce Now experience.
• Advanced Excel skills, including VLOOKUPs and PivotTables.
• Experience administering FMLA, disability, and other employee leaves.
• Working knowledge of payroll practices, onboarding, benefits, HR recordkeeping, and employment compliance.
• Exceptional attention to detail, organization, communication, and problem-solving skills, with the ability to manage competing deadlines.
• Ability to handle sensitive employee information with discretion and confidentiality.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant HR and payroll experience will be considered.

Nice To Haves

• Experience supporting payroll in a multi-location environment.
• Workable ATS experience.
• Experience in retail, telecommunications, hospitality, or another high-volume, multi-unit environment.
• Bachelor's degree in Human Resources, Business Administration, or a related field.

Responsibilities

• Support accurate and timely payroll processing across multiple retail locations.
• Review timecards, punches, PTO, overtime, commissions, deductions, and other payroll data; investigate and resolve discrepancies.
• Process new hires, terminations, pay changes, transfers, promotions, and status changes in ADP Workforce Now.
• Maintain accurate HRIS records and respond to employee and manager questions about pay, deductions, timekeeping, PTO, and pay statements.
• Support payroll audits, reporting, reconciliations, and year-end activities while protecting confidential information.
• Coordinate onboarding, employment documentation, separations, personnel files, and benefits-related changes.
• Administer employee leaves, including sending and tracking FMLA and disability paperwork, monitoring deadlines, maintaining documentation, and coordinating return-to-work information.
• Support workers' compensation, unemployment claims, employment verifications, HR compliance, and recordkeeping.
• Prepare reports and provide administrative support for employee relations, investigations, corrective actions, and other HR initiatives.
• Post and maintain open positions in Workable ATS and other recruiting platforms.
• Track candidates and coordinate background checks, offer letters, onboarding requirements, and start dates.

Benefits

• Medical, dental, and vision insurance.
• 401(k).
• Paid time off, including vacation, sick, and personal time.
• Paid training and onboarding.
• Employee growth and rewards programs, including a Milestone Recognition Program and an annual all-expenses-paid Winners Circle trip for top performers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level