HR Onboarding Coordinator

Morgan & Morgan•Orlando, FL

About The Position

The HR Onboarding Coordinator is responsible for supporting the day-to-day administrative functions of Human Resources, with a primary focus on delivering a seamless and compliant onboarding experience. This entry-level role plays a key part in onboarding, record-keeping, and employee support, while ensuring accuracy, timeliness, and a positive new hire experience.

Requirements

High school diploma or equivalent required
1–2 years of administrative or office-related experience
Ability to follow established processes while collaborating effectively with a team
Strong data entry and clerical skills with high attention to detail
Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
Strong written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Proficiency in Microsoft Office (Word, Excel, Outlook)

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
experience with HR systems or databases preferred

Responsibilities

Coordinate end-to-end onboarding, including pre-boarding communications, new hire documentation, and first-day readiness
Prepare and distribute offer packets and onboarding materials via email
Ensure all required new hire documentation is completed prior to the employee’s start date
Track onboarding progress and ensure timely completion of all required documentation and tasks
Partner with hiring managers to support successful new hire integration
Enter and maintain accurate employee data in HR systems (HRIS, timekeeping, etc.)
Enroll new employees in timekeeping systems and ensure proper setup
Maintain employee personnel files in compliance with recordkeeping requirements
Generate and maintain basic HR reports and onboarding metrics
Ensure completion of Form I-9s within required timelines and maintain proper documentation
Maintain compliance with federal, state, and company policies related to onboarding and employee records
Partner with IT to coordinate new hire equipment and system access
Support communication between HR, hiring managers, and new hires throughout the onboarding process
Serve as a point of contact for new hire questions and general HR inquiries
Escalate complex issues to appropriate HR team members as needed
Perform other HR and onboarding-related duties as assigned