Field HR Coordinator, Onboarding (Queens)

YELM US Associates, LLC•New York, NY

2d•$25 - $27•Onsite

About The Position

YELM US Associates is the administrative division supporting our licensed home care agencies, Ultimate Care and Swift Home Care. Our office team works behind the scenes to ensure patients receive exceptional care — giving families true peace of mind — while also providing the coordination, resources, and support our field staff need to succeed. As our organization continues to grow, we’re proud to expand our team in South Brooklyn and welcome individuals who are passionate about making an impact. Join a team that truly lives by its core values every day! About Us Our mission is to provide and restore client dignity and independence in their homes through individualized care plans that reduce caregiver role strain and stress on family members while helping clients avoid nursing homes and assisted living facilities. YELM US Associates, LLC is a licensed home care provider offering comprehensive home care services. We lead with our hearts to deliver top-quality, compassionate, and empathetic care. The Field HR Onboarding Coordinator is responsible for managing and executing HR onboarding activities to ensure all VIP caregivers move from applicant to work-authorized, audit-ready employees in a timely and compliant manner. This role serves as the front-end gatekeeper for the VIP caregivers onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working. The Coordinator plays a critical role in minimizing compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems prior to start.

Requirements

Minimum of 2–3 years of experience in HR onboarding, compliance, or home care operations
Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows
Exceptional attention to detail
Strong organizational and time-management skills
Ability to manage high-volume onboarding in a fast-paced environment
Clear written and verbal communication skills
Strong judgment with appropriate escalation awareness
Ability to enforce standards while maintaining professionalism and empathy caregiver onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working. The Coordinator plays a critical role in minimizing compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems prior to start.

Nice To Haves

Experience working with ATS and caregiver management systems preferred

Responsibilities

Coordinate caregiver onboarding from intake through start eligibility
Collect, review, and verify all required pre-employment documentation
Ensure documentation meets DOH, DOL, and internal policy standards
Complete and review I-9 documentation in compliance with federal regulations
Submit and track E-Verify cases within required timelines
Verify caregiver presence and status in the CHRC system prior to start
Initiate fingerprinting when required and monitor determination status
Confirm caregivers are eligible to begin working prior to operational handoff
Determine orientation eligibility and track completion
Validate hire and start dates for accuracy and compliance
Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers
Work closely with Nursing and Compliance teams to resolve onboarding barriers
Provide timely updates on caregiver readiness and onboarding status
Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.