HR Onboarding Admin

Campus Adventures•Montgomery, TX

7h•Remote

About The Position

Campus Adventures Staffing Solutions (CASS) is seeking a highly organized, dependable, and personable HR Onboarding Administrator to guide newly hired substitute teachers through onboarding. The role focuses on onboarding approved candidates, rather than recruiting or interviewing. The administrator manages hiring documentation, coordinates background checks, distributes training materials, maintains accurate records, and helps candidates move efficiently through each onboarding stage. This is a remote, part-time, contract-to-hire administrative HR position. The schedule is Monday through Friday, 4–5 hours per day (20–25 hours per week), typically 8:00 AM–1:00 PM, with some flexibility. Compensation is $15.00 per hour. The role reports to the Director of Operations / HR Management. CASS partners with school districts across Texas to provide substitute teachers and education staffing solutions. The position offers the potential to transition from a contract position into a permanent role.

Requirements

Strong computer skills and confidence navigating multiple software platforms, online forms, and digital records.
Excellent written and verbal communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, meet deadlines, and work independently in a remote environment.
Ability to handle confidential employee information professionally and responsibly.
Dependability, accountability, and consistent follow-through.
Ability to take ownership, work proactively, and operate without constant reminders.
Adaptability and ability to learn new systems quickly in a fast-paced environment where priorities may change.

Nice To Haves

Previous experience in HR administration, onboarding, office administration, or a similar administrative role.
Experience with Applicant Tracking Systems (ATS), HR software, or employee recordkeeping systems.

Responsibilities

Process approved candidates through the Applicant Tracking System (ATS), distribute employment contracts and hiring documents, and verify completion.
Initiate district-specific background checks, provide fingerprinting instructions when necessary, track results, and follow up on outstanding requirements.
Assign required training materials, monitor completion, and ensure onboarding requirements are satisfied.
Communicate professionally with candidates, answer onboarding questions, and follow up proactively to prevent delays.
Maintain accurate digital records, update applicant statuses and trackers, and ensure required documentation is complete.
Verify all onboarding requirements and district background approvals are complete before handing candidates off to the next department.
Maintain daily progress reports.