HR Onboarding Coordinator

St. Paul's Senior Services•San Diego, CA

15h•$23 - $31

About The Position

St. Paul’s Senior Services is seeking an organized, dependable, and detail-oriented HR Onboarding Coordinator to join its Human Resources team. The role helps new employees get started and ensures the onboarding process runs smoothly, from an accepted offer through the employee’s first day. The coordinator works with employees, managers, and the HR team in a fast-paced environment, managing multiple tasks and following through on outstanding requirements. The position also conducts new employee orientations, supports recruitment, maintains employee records in Dayforce, and provides general HR administrative and customer service support. The coordinator handles confidential employee information and completes and reviews I-9 documentation. Applicants must be able to clear DOJ and FBI fingerprint checks and a drug screen.

Requirements

At least two years of California HR experience or two years of strong administrative experience.
Strong organizational skills and attention to detail.
Good written and verbal communication skills.
Ability to manage multiple assignments, meet deadlines, prioritize work, and follow through without constant reminders.
Comfort using computers and Microsoft Office programs and learning new systems.
Ability to work with employees and managers at all levels.
Good judgment and ability to handle confidential information.
Ability to clear fingerprint checks through the DOJ and FBI and pass a drug screen.

Nice To Haves

Associate’s degree or equivalent from a two-year college or technical school.
Bachelor’s degree (BA/BS) preferred but not required.
Relevant work experience and demonstrated skills.

Responsibilities

Coordinate onboarding from offer acceptance through the employee’s first day, ensuring required paperwork, fingerprint processing, and other pre-employment steps are completed.
Conduct new employee orientations, review required paperwork, and explain what new employees can expect as they begin work.
Work with managers and the HR team to keep the hiring process moving.
Communicate with new hires and hiring managers, provide updates, answer questions, and follow up on outstanding requirements.
Maintain employee records in Dayforce, prepare documents, update information, and provide general administrative support to the HR team.
Respond to employee questions and requests in a helpful and timely manner, providing friendly and professional support to employees and managers.
Complete and review I-9 documentation, maintain accurate records, and handle confidential employee information appropriately.