HR/Office Manager

Gryphon Healthcare•Houston, TX

5d•Onsite

About The Position

The HR / Office Manager is a key role within Gryphon’s corporate office, responsible for managing the full lifecycle of human resources functions while also ensuring the smooth day-to-day operations of the office environment. This individual serves as a trusted partner to leadership and employees, balancing HR compliance and employee support with office coordination and administrative oversight. The ideal candidate is highly organized, detail-oriented, compliance-driven, and thrives in a fast-paced, team-focused environment.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
3–5 years of progressive HR Generalist experience
Strong knowledge of employment laws and HR best practices
Experience with benefits administration and invoice audits
Proficiency with HRIS systems and Microsoft Office

Nice To Haves

Preferred HR certification (PHR, SHRM-CP)
Experience in multi-state environments
Experience supporting audits and compliance reviews

Responsibilities

Manage full-cycle recruiting including job postings, screening, interviews, offers, and hiring coordination
Partner with leadership to understand workforce needs and develop recruiting strategies
Coordinate background checks, onboarding paperwork, and system setup
Ensure a smooth, timely onboarding and orientation process for all new hires
Serve as primary point of contact for employee HR questions and concerns
Support performance management, coaching, and corrective action processes
Assist with employee investigations and documentation in coordination with leadership
Maintain employee records and HRIS data with strict confidentiality
Administer employee benefits including medical, dental, vision, life, disability, and retirement plans
Act as liaison with brokers, carriers, and vendors
Conduct regular audits of benefit invoices to ensure accuracy
Resolve discrepancies and ensure timely payments
Support open enrollment and employee education efforts
Ensure compliance with federal, state, and local employment laws (FLSA, ADA, FMLA, COBRA, ACA, etc.)
Assist with audits, internal reviews, and compliance reporting
Maintain and update HR policies, procedures, and employee handbook
Support payroll coordination through auditing HR changes and approvals
Manage resignations, terminations, and employee separations
Coordinate final pay, benefit terminations, and COBRA notifications
Conduct exit interviews and track trends for leadership
Prepare HR metrics and reports (headcount, turnover, benefits, compliance)
Support HR projects, system implementations, and process improvements
Oversee daily operations of the corporate office to ensure an organized and efficient work environment
Coordinate office supplies, vendor relationships, and facility needs
Manage office communications and support company-wide initiatives and events
Assist with meeting coordination, leadership support, and internal communications
Partner with leadership to support employee engagement activities and company culture initiatives
Ensure the office environment reflects Gryphon’s professional and team-oriented culture