HR Manager

Orbis • McLean, VA

20d • Hybrid

About The Position

Orbis Operations is a fast-moving government contracting and technology firm supporting national security and mission-critical clients. With 150 to 250 employees, its lean People team is closely integrated into the business. The HR Manager keeps HR operations running day to day while helping the function scale. The role leads the Senior HR Generalist, owns processes used by managers and employees, and ensures accuracy in benefits, leave, contractor administration, and compliance. The HR Manager partners with the VP, Human Resources on employee relations, exercises independent judgment, and escalates sensitive matters as appropriate.

During the first year, the HR Manager will first ensure reliable day-to-day operations and then build practical HR resources, including a manager toolkit for employee lifecycle matters, employee self-service resources and an HR intranet page, and current HR templates and forms. The position follows a hybrid schedule with at least three days per week on-site in McLean, Virginia.

Requirements

• At least 8 years of progressive HR experience with substantial ownership of payroll, benefits administration, leave administration, and compliance.
• People leadership experience, including managing, coaching, and developing HR team members.
• Direct experience administering FMLA and multi-state leave programs end to end.
• Hands-on experience managing contractor or 1099 populations, including onboarding, compliance, and coordination with Finance.
• Hands-on HRIS experience for HR operations, data management, and reporting.
• Proficiency in Microsoft Office Suite.
• Working knowledge of federal and multi-state employment law and a track record of maintaining organizational compliance.
• Strong judgment, including knowing when to act independently and when to escalate.
• Absolute discretion and integrity when handling confidential medical, leave, compensation, and employee relations records.

Nice To Haves

• Experience in government contracting, defense, or a technology-adjacent company with 150 to 500 employees.
• SHRM-CP or PHR certification.
• A degree in Human Resources, Business Administration, or a related field.
• Experience supporting a multi-state workforce typical of government contracting.
• Familiarity with Benelogic or a comparable benefits platform.
• Familiarity with ADP Workforce Now.

Responsibilities

• Lead, coach, and develop the Senior HR Generalist by setting priorities, reviewing work for accuracy, and building team capacity.
• Oversee onboarding and offboarding from end to end, ensuring processes are consistent, timely, and compliant.
• Review payroll for accuracy, including new hires, salary changes, bonuses, terminations, and benefit, HSA, and 401(k) deductions.
• Maintain HRIS data integrity and audit-ready personnel, benefits, and I-9 records, and deliver recurring HR metrics to leadership.
• Generate change, bonus, retention, and anniversary letters and support the 90-day, mid-year, and year-end performance review cycle.
• Advise managers on applying policy to workplace situations and escalate employee relations, disciplinary, and termination matters to the VP, Human Resources.
• Oversee day-to-day benefits administration with the Senior HR Generalist, including enrollment review and approval, invoice audits, opt-out and in-lieu processes, and benefits system accuracy.
• Act as an escalation point for employee benefits questions and support Open Enrollment from planning through post-enrollment analysis.
• Administer FMLA end to end, including eligibility, notices, tracking, manager coordination, and return-to-work planning.
• Administer ADA accommodations and military, parental, and state-specific leave across the states where Orbis has employees, maintaining accurate HRIS leave records.
• Administer federal, state, and local employment-law compliance with VP review, including EEO, ACA, and VETS-4212 reporting, law-change tracking, and approved process updates.
• Build a plain-language manager toolkit for leave, contractor onboarding, performance conversations, documentation, and terminations.
• Develop and maintain employee self-service resources, including FAQs, quick-reference guides, and the HR intranet page, in collaboration with the VP, Human Resources.
• Keep HR templates and forms, including performance review templates, current with policy and legal requirements.

Benefits

• Competitive retirement matching.
• A PTO policy that encourages employees to take real time off.
• A comprehensive benefits package for employees and their families; the full list is shared with candidates following an initial HR conversation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed