HR Manager

PACS

18d

About The Position

The HR Manager assists the DSD/DON/Administrator with administering policies and implementing facility orientation. The role supports recruitment, onboarding, employee records, benefits administration, regulatory compliance, employee relations, safety activities, and payroll operations. It maintains confidentiality, promotes effective working relationships and public relations, and supports facility surveys and emergency preparedness. The position may supervise an HR Assistant and may assist with payroll duties.

Requirements

High school diploma or equivalent required.
Two years of administrative experience, preferably within an HR department, is highly desirable.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals, and to present information effectively and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems involving concrete variables and limited standardization, and interpret written, oral, diagrammatic, or schedule-based instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to maintain strict confidentiality, including resident protected health information, and promptly report suspected or known violations of its disclosure.

Nice To Haves

Two years of college education preferred.

Responsibilities

Support organizational goals and values, follow supervisor instructions and established policies, maintain confidentiality, and contribute as a team-oriented, results-focused self-starter.
Organize orientation for new employees, covering facility care philosophy and objectives, resident rights, safety, infection control, and facility policies and procedures.
Maintain knowledge of legal requirements and government reporting regulations affecting HR, and help ensure policies, procedures, and reporting comply.
Assist with recruitment and onboarding, including candidate screening interviews, scheduling, and advertising available positions when requested.
Enter required information; gather information and prepare HR reports; and prepare or update employment records for hiring, transfers, promotions, and terminations.
Administer benefits programs, including life, health, dental, and disability insurance, pension plans, vacation, sick leave, leaves of absence, and employee assistance.
Work with the Risk Manager on complex HR or workers’ compensation cases as needed, and partner with the assigned HRBP on complex HR cases in alignment with organizational policies and objectives.
Schedule in-services in a timely manner, post them in designated areas, and maintain current orientation and in-service attendance records for employees.
Help coordinate the safety program and schedule pre-employment and current employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills; participate in facility surveys; and assist with recording and filing incidents and accidents according to policy.
Communicate courteously and cooperatively with facility personnel, residents, and the public; promote good public relations; and maintain effective working relationships across departments.
Answer questions and requests, contribute to team effort, maintain regular attendance and dependability, and perform other duties as assigned by the supervisor, DON, or Administrator.
Manage payroll workflow to ensure transactions are processed accurately and on time; process and monitor garnishments and other matters affecting payroll specifications.
Review and approve payroll record changes involving exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
Direct the production and issuance of paychecks or electronic transfers; prepare reports summarizing earnings, taxes, deductions, leave, disability, and nontaxable wages; and process manual and termination checks within appropriate timeframes.
Approve calculation of employee federal and state income and Social Security taxes and employer Social Security, unemployment, and workers’ compensation payments.
Monitor sick and vacation accruals; process employment verifications; prepare payroll allocation reports for the finance team; reconcile payroll before transmission; validate reports; and resolve payroll discrepancies.
Answer payroll questions and requests while protecting confidential payroll information.
Regularly complete audits and corrections to help ensure facility compliance.
May assist with evacuation of residents during emergencies.