HR Intern

The University of New Mexico•Albuquerque, NM

6d•Hybrid

About The Position

The HR Intern will support the Human Resources Department at New Mexico Immigrant Law Center (NMILC) through document standardization, records organization, and administrative HR projects. This part-time position provides a UNM student with practical exposure to human resources functions in a small-to-medium-sized nonprofit organization. The intern’s primary responsibilities will be updating existing job descriptions into NMILC’s approved format, organizing finalized job descriptions by employee and position, and supporting the HR & Benefits Specialist with secure, consistent retention of biweekly payroll records. The intern may also assist with recruiting, onboarding, benefits, and other HR projects as needed.

Requirements

Enrolled in a degree seeking program at UNM
Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count)
If Work Study, you must meet Satisfactory Academic Progress
Current enrollment in, or recent completion of, a degree program in human resources, business administration, nonprofit management, public administration, or a related field preferred.
Excellent organizational skills, attention to detail, and ability to manage recurring tasks and deadlines.
Strong written, verbal, and interpersonal communication skills.
Ability to work collaboratively, take direction, and follow established procedures, templates, and checklists.
Demonstrated ability to handle confidential information with discretion, professionalism, and sound judgment.
Familiarity with Microsoft Office applications, electronic file management, and spreadsheet tracking.
Ability to learn BambooHR and other HR-related technology systems.
MUST have a Work-Study Award.

Nice To Haves

Spanish speaking, reading, and writing skills preferred, but not required.

Responsibilities

Review existing job descriptions and transfer information into NMILC’s approved job-description template.
Maintain a tracker of job descriptions that are received, in progress, pending HR review, completed, or missing.
Organize approved job descriptions in the designated electronic filing system by employee and/or position, following established naming conventions.
Identify incomplete, outdated, inconsistent, or unclear job-description information and refer questions to the HR Director for review.
Maintain accurate and up-to-date HR files, records, and documentation.
Work with the HR & Benefits Specialist to save, print, assemble, and file designated payroll reports and supporting documents on a biweekly basis.
Use the established payroll-file checklist to help identify missing or incomplete documents and promptly report discrepancies to the HR & Benefits Specialist or HR Director.
Maintain the integrity and confidentiality of employee, payroll, and HR records.
Assist with administrative aspects of recruiting, including posting job announcements, communicating with candidates, scheduling interviews, preparing interview materials, and maintaining recruitment records.
Assist with new-hire onboarding and orientation activities as assigned.
Support HR events and projects, such as benefits enrollment, employee recognition activities, onboarding presentations, and records-management improvements.
Perform other HR administrative duties consistent with the intern’s learning objectives and assigned training.