HR/Finance Services Assistant

Northeast Metro 916•White Bear Lake, MN

3d•Hybrid

About The Position

The HR/Finance Services Assistant provides advanced, specialized administrative services for the Human Resources Department, requiring broad departmental knowledge and a high degree of confidentiality, care, and precision. The position provides confidential support for Human Resources and Labor Relations activities, including collective bargaining, negotiation preparation, grievance administration, contract administration, and sensitive employee-relations matters. It also maintains confidential records and tracking systems, monitors administrative processes and contractual timelines, coordinates meetings and activities, and provides departmental financial support. The position is 8 hours per day and requires in-person work at the District Office in White Bear Lake, Minnesota, three days per week. The hourly pay range is $26.10 to $33.20, with the starting rate based on relevant experience. The position is fully benefit eligible. The role requires a high school diploma or GED and four years of related experience. Human Resources and/or Finance experience is preferred. The position requires customer-service, research, recordkeeping, communication, computer, and office-equipment skills, as well as the ability to maintain strict confidentiality and track multiple contractual deadlines and sensitive records.

Requirements

High school diploma or equivalent (GED).
Four years of related experience.
Knowledge of customer service principles; English language, grammar, and punctuation; mathematical concepts; recordkeeping and report preparation; research and review techniques; office procedures, methods, and equipment; confidentiality principles; and applicable local, state, and federal laws, rules, and regulations.
Knowledge of computers and related software applications; collective bargaining and labor-relations terminology and administrative processes; confidential employee-relations and labor-relations recordkeeping practices; contract, grievance, and deadline tracking principles; and confidential records-management and document-control practices.
Ability to provide customer service; maintain records and files; process information using established procedures; conduct research and data review; assemble and organize information; operate modern office equipment and applicable computer software; and apply applicable laws, rules, and regulations.
Communication and interpersonal skills sufficient to exchange or convey information and receive work direction.
Ability to maintain strict confidentiality when handling sensitive employee and labor-relations information; track multiple contractual deadlines, proposals, agreements, and related records; coordinate confidential meetings; prepare accurate confidential meeting minutes and records; research and organize compensation and benefit information; and coordinate with internal stakeholders and external legal or labor representatives.
The position typically requires reaching, standing, walking, finger use, grasping, feeling, talking, hearing, seeing, and repetitive motions. Sedentary work involves sitting most of the time, with occasional walking and standing, and exerting up to 10 pounds of force occasionally or a negligible amount frequently or constantly.

Nice To Haves

Human Resources and/or Finance experience.

Responsibilities

Provide advanced confidential administrative support to Human Resources and Labor Relations leadership, including complex scheduling, meeting coordination, travel arrangements, correspondence, and confidential meeting records.
Prepare, process, track, and maintain confidential bargaining, grievance, contract, employee-relations, and related records in accordance with procedures and timelines.
Maintain negotiation files, proposal logs, contract-tracking systems, collective bargaining agreements, memoranda of understanding, other agreements, and precedent records; monitor grievance filings and contractual deadlines.
Research, gather, and organize compensation, benefit, market, and related information for collective bargaining and negotiation preparation; prepare related reports and documents.
Coordinate with internal stakeholders and external legal or labor representatives regarding meetings, records, deadlines, and assigned administrative activities.
Maintain confidential document-management and filing systems.
Provide departmental administrative and financial support, including budget tracking and invoice processing.
Perform other duties of a similar nature or level as assigned.