Finance & HR Director

Boothbay Region YMCA•Boothbay Harbor, ME

About The Position

The Finance & HR Director manages the financial and human resources functions of the Boothbay Region YMCA, a nonprofit organization with an operating budget of over $3 million and nearly 100 staff. This full-time, exempt position supports the YMCA’s mission to strengthen the community and works with the CEO, Director of Operations, department directors, staff, volunteers, and community partners. The Director oversees financial reporting, budgeting, reforecasts, investments, the annual audit, payroll, employee records, compensation and benefits programs, personnel policies, and internal controls. The role ensures financial and HR practices comply with accounting standards and legal requirements, including HIPAA. It also contributes to strategic planning, fundraising, grant applications, staff development, safety, and the YMCA’s community-focused programs.

Requirements

5–7 years of experience in a related field.
Strong leadership skills.
Team-oriented, with superb interpersonal skills.
Ability to partner with coworkers, work positively and courteously with the public, and resolve conflicts as needed.
Self-starter able to multitask, lead others, work independently, and adapt to changing circumstances in a fast-paced environment.
General computer skills and ability to learn and use new software effectively.
Bachelor’s degree in business management, or equivalent education and closely related work experience.

Nice To Haves

Valid driver’s license, acceptable driving record, and access to a personal vehicle preferred.

Responsibilities

Collaborate with the Director of Operations and CEO to advance healthy living, social responsibility, and youth development.
Participate in strategic plan development and execution, using the plan to guide projects and risk management initiatives that strengthen internal controls.
Serve on committees and task forces and adhere to organizational policies and standards.
Work with the CEO, Director of Operations, and department directors to develop budgets, monthly financials, and reforecasts.
Ensure sound, controlled financial management practices; track income and expenses for key programs; and maintain and secure appropriate records.
Design and implement financial and HR internal control policies, advise directors on controls, and report material exceptions to management and the Finance Committee.
Direct the annual audit process and present audit information to the Finance Committee and Board.
Support the CEO, directors, and staff with employee issues, recruitment, hiring, termination, and job descriptions.
Update and communicate personnel policies; administer compensation, benefits, payroll, employee records, and related systems.
Participate in fundraising, including annual fundraisers, and pursue grant opportunities.
Recruit, hire, train, develop, schedule, and direct personnel and volunteers as needed.
Coach staff through observation and feedback to support their growth and ensure program standards are met.
Oversee budgeting, financial, HR, and internal control processes, ensuring compliance with accounting standards and legal requirements, including HIPAA.
Oversee financial reporting, including IRS Form 990, YUSA reporting, and audited financial statements, as well as investments and the annual audit.
Conduct regular safety checks of department spaces and remain prepared to address emergencies.
Build effective relationships with staff, volunteers, participants, and community partners, and connect participants to the YMCA.
Manage day-to-day relationships with financial and HR consultants and vendors.
As a mandated reporter, recognize signs of abuse or neglect and report concerns to a supervisor and appropriate authorities.
Oversee department administrative tasks.
Perform other tasks and projects as assigned.