Finance and HR Associate
About The Position
Boston Renaissance Charter Public School is seeking a detail-oriented and dependable Finance and HR Associate to support the daily financial operations of the Business Office. This full-time role helps maintain accurate financial records, supports purchasing and accounts payable processes, and ensures compliance with school policies and procedures. Working under the direction of the Chief Financial Officer and HR Director, the Associate provides administrative and accounting support to the HR and Business Office. The position assists with filing, processing, recording, and reconciling financial transactions involving purchasing, accounts payable and receivable, recordkeeping, grant management, auditing, compliance, and general Business Office operations. The successful candidate maintains accuracy and confidentiality while providing professional, responsive service to staff, vendors, and the school community. They must be able to work independently, prioritize multiple responsibilities, and contribute effectively as part of the Business Office team. The role also calls for a desire to be part of the BRCPS community in its entirety.
Requirements
- Minimum of two years of accounting or bookkeeping experience.
- High proficiency in Excel or Google Sheets and QuickBooks.
- Prior experience with ADP.
- Ability to maintain accuracy and confidentiality, work independently, prioritize multiple responsibilities, and provide professional and responsive service.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, or Business preferred.
- Charter school or nonprofit experience preferred.
Responsibilities
- Receive and review purchase order requisitions for completeness and approval.
- Create purchase orders in the accounting software and submit them to vendors.
- Respond to vendor and staff inquiries about invoices, purchase orders, payments, and account balances.
- Maintain purchasing records and documentation, and provide user support for Amazon, WB Mason, School Specialty, Staples, and other large vendor accounts.
- Receive and review invoices, match them with purchase orders and supporting documents, enter them into the accounting system, and prepare weekly bills for approval and payment.
- Help resolve invoice and purchasing discrepancies.
- Maintain vendor records, including tax documentation and payment information, and support annual Form 1099 reporting.
- Prepare deposits and supporting documentation.
- Oversee grant revenues, expenditures, reimbursement requests, drawdowns, and required state and federal reporting.
- Assist with annual independent audits and prepare supporting documentation.
- Prepare and coordinate end-of-year reporting, including reconciliation and analysis of expenditures.
- Maintain accounting records in accordance with GAAP, GASB standards, Massachusetts DESE regulations, and district policies.
- Perform accurate and timely financial data entry and maintain organized electronic and paper Business Office records.
- Assist with monthly and quarterly financial reporting and reconciliations.
- Maintain complete records for audits, public reporting, grant requirements, and year-end financial closeout.
- Review financial reports for accuracy and identify discrepancies requiring correction or investigation.
- Prepare journal entries and reconcile general ledger accounts, bank accounts, and credit card statements.
- Assist with other Business Office duties, special projects, and related responsibilities as assigned.
- Perform CORI checks.
- Maintain organized and confidential staff files and related documentation.
- Assist with system setup for new staff.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
