HR/Finance Administrative Assistant

JAMES IRWIN CHARTER SCHOOL•Colorado Springs, CO

11d•$18 - $18•Onsite

About The Position

James Irwin Charter Schools is seeking a detail-oriented and organized Finance and Human Resources Administrative Assistant to support our finance and HR teams. This role is essential in ensuring smooth operations by handling administrative tasks, financial record-keeping, payroll processing, and HR-related duties. The ideal candidate will be proactive, efficient, and committed to maintaining accuracy and confidentiality in all responsibilities.

Requirements

High school diploma or equivalent required
2+ years of administrative experience, preferably in HR, finance, or education.
Strong computer skills, including proficiency in Microsoft Office Suite and Google Workspace.
Excellent organizational and communication skills.
Ability to handle sensitive information with discretion.
Customer service mindset and a team-oriented attitude.

Nice To Haves

associate or bachelor’s degree preferred
Experience with HRIS or accounting software is a plus.

Responsibilities

Assist with processing invoices, expense reports, and purchase orders.
Maintain accurate financial records and assist with budget tracking.
Support payroll processing and employee reimbursements.
Coordinate financial audits and ensure compliance with school policies.
Maintain employee records and ensure compliance with HR policies.
Support benefits administration and employee inquiries.
Help coordinate staff training and professional development programs.
Assist employees with payroll-related inquiries.
Coordinate with finance and HR teams to ensure seamless payroll operations.
Manage correspondence, scheduling, and document filing for finance, HR, and payroll departments.
Prepare reports, presentations, and spreadsheets as needed.
Maintain confidentiality in handling sensitive financial and personnel information.
Provide general office support and assist with special projects.