Finance Administrative Assistant

Leon County Clerk of Courts and Comptroller's Office•Tallahassee, FL

23h•Onsite

About The Position

The Clerk of the Circuit Court and Comptroller serves Leon County residents by supporting court operations, processing and recording judicial orders, and safeguarding public records and funds. We are seeking service-oriented professionals to join our Tallahassee team. At the Clerk of the Circuit Court & Comptroller’s Office, you can: Take pride in delivering high-quality public service, Contribute to an organization that values professionalism and accountability, Participate in structured professional development, Support court operations and essential public services in Leon County. The Finance Administrative Specialist provides administrative and operational support for finance functions by coordinating information, maintaining records, and assisting with financial processes in accordance with established procedures and organizational requirements. The position applies established procedures but does not interpret financial policy or determine financial outcomes. Authority is limited to processing, coordinating, and documenting actions defined by procedure. The role supports operational continuity within finance functions and ensures materials are properly routed, recorded, and retained.

Requirements

High school diploma or GED.
Experience in administrative support, records coordination, financial support activities, or related work.
Ability to maintain records, coordinate information, and follow established procedures accurately.
Ability to communicate effectively with staff and the public in a professional manner.
Ability to identify discrepancies and refer matters outside established procedures to appropriate personnel.

Nice To Haves

Experience supporting finance, accounting, or governmental administrative operations.
Experience maintaining structured documentation or financial records systems.

Responsibilities

Coordinates communications, schedules, correspondence, and document routing supporting financial operations.
Maintains records and documentation in accordance with retention requirements.
Assists with preparation, tracking, and organization of financial materials and supporting documentation.
Performs data entry, tracking, and verification activities within established procedures.
Provides assistance to staff, departments, and external contacts regarding general financial administrative processes.
Routes inquiries requiring interpretation or decision-making to appropriate personnel.
Maintains familiarity with finance processes to support workflow continuity and cross-training as assigned.