Administrative & Finance Assistant

OneOC•Santa Ana, CA

3d•$27 - $30•Onsite

About The Position

Relámpago del Cielo is seeking an Administrative & Finance Assistant to support administrative operations, enrollment coordination, bookkeeping support, payroll administration support, and daily office functions within a growing, mission-driven nonprofit organization. This role provides administrative, financial, and operational support to help ensure the organization’s daily operations run efficiently. This role supports student enrollment, tuition collection, accounts receivable/payable, bookkeeping assistance, payroll support, parent communication, customer service, and general office administration. Reporting to the Office Manager, this position works closely with parents, teachers, students, and internal staff. The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple responsibilities within a fast-paced nonprofit environment while exercising strong independent judgment and initiative.

Requirements

2 - 5 years of experience in administrative support, bookkeeping, office administration, accounting support, or finance administration
Bilingual English/Spanish required
Experience handling cash payments, receipting, payment processing, and customer financial transactions
Working knowledge of Accounts Receivable (AR) and Accounts Payable (AP)
Basic understanding of accounting principles, bookkeeping procedures, and financial recordkeeping
Strong customer service, communication, and organizational skills
Ability to manage confidential information with professionalism
Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word)
Strong attention to detail, problem-solving ability, and financial accuracy
Ability to prioritize multiple responsibilities, meet deadlines, and work with minimal supervision in a fast-paced environment
Ability to work independently while collaborating within a team environment

Nice To Haves

Experience with bookkeeping functions
Experience processing employee timesheets, payroll support, or online payroll systems
Experience using QuickBooks Online

Responsibilities

Support daily office operations and administrative functions
Assist with student enrollment, registration, and maintaining accurate student records
Communicate with parents regarding enrollment and tuition-related questions
Answer incoming calls and provide professional customer service
Maintain organized electronic and physical records
Support leadership and assist with additional operational needs as assigned
Process tuition payments and maintain accurate payment records
Collect, count, reconcile, and securely document cash payments and deposits
Support Accounts Receivable (AR) and Accounts Payable (AP) functions
Process invoices, receipts, and payment documentation
Enter financial transactions into QuickBooks Online while maintaining confidentiality of financial records
Reconcile student enrollment records, tuition payments, and monthly account balances
Assist with monthly reconciliation of financial records and account discrepancies
Compile financial data and assist with preparing monthly income and expense reports for leadership
Ensure tuition accounts remain current and follow up on outstanding payment balances when needed
Assist with employee timesheet review and payroll-related administrative support
Support payroll processing and maintain payroll-related documentation through online payroll systems
Maintain confidentiality of employee payroll and financial information
Serve as a primary contact for parents regarding enrollment and tuition questions
Work collaboratively with teachers, families, students, and staff
Maintain professional communication and strong customer service standards
Support a positive, flexible, and team-oriented work environment
Perform additional duties as assigned based on organizational needs