HR Data & Systems Associate

Dunlop Sports Americas•Huntington Beach, CA

1d•Onsite

About The Position

The HR Data and Systems Associate is an entry-level support role within Human Resources. This position is designed for a candidate interested in building depth in HR systems, reporting, and data administration, and who will work under the direction of the HR Data & Systems Supervisor. This role is well-suited for a candidate who is early in their HR career and demonstrates strong attention to detail, dependability, a willingness to learn, comfort with, and curiosity about working with systems and structured processes. The role is responsible for supporting day-to-day HR operations by entering and maintaining employee data, completing assigned workflows, organizing records, preparing routine reports, assisting with audits, and maintaining process discipline across back-end HR tasks. The HR Systems & Data Associate provides dependable execution support by following established procedures, escalating non-routine issues, and developing capability over time through hands-on training, guidance, and feedback from the HR Data & Systems Supervisor. The HR Systems & Data Associate partners with other HR team members to support employee and client-facing HR processes through accurate data entry, timely system updates, organized records, and reliable administrative follow-through.

Requirements

High school diploma or equivalent required.
Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field required.
0-2 years of experience in HR, payroll support, administrative operations, records administration, or a related office support role preferred.
Previous experience using an HRIS, payroll system, or business software platform is helpful. Paycom experience is preferred but not required.
Experience using Excel and related tools to organize information, reconcile data, and prepare basic reports is preferred.
Ability to follow detailed instructions, reconcile information, and support accurate recordkeeping.
Proficiency in Microsoft Office Suite required; experience with SharePoint, survey tools, digital forms, or workflow platforms is a plus.
Ability to create and maintain clear trackers, checklists, support documents, and internal job aids.
Ability to stand, walk, and sit for extended periods as needed.
Use hands and fingers to handle, grasp, and manipulate both small and large components.
Pulling and reaching with hands and arms
Ability to perform repetitive hand and arm movements.
Ability to communicate effectively, including talking and hearing.
Ability to lift and carry up to 30 pounds.
Specific vision abilities, including close-up vision, depth perception, and the ability to adjust focus.

Nice To Haves

Paycom experience is preferred but not required.
Reporting Capability: Experience using Excel and related tools to organize information, reconcile data, and prepare basic reports is preferred.
Lookups and pivots are preferred but can be learned with training.
Power BI experience is a plus, but not required.

Responsibilities

Process approved employee changes within Paycom and other authorized HR systems, including hires, transfers, reporting changes, job changes, status changes, and compensation changes.
Set up, route, monitor, and complete assigned HR workflows, checklists, document acknowledgments, and personnel action forms.
Update assigned rosters, organizational chart data, and reporting relationships so that core HR records remain current and aligned with approved organizational changes.
Track routine transaction or system issues, gather supporting details, and elevate items requiring deeper troubleshooting, interpretation, or decision-making to the HR Data & Systems Supervisor.
Review, scan, upload, organize, and maintain electronic employee records in accordance with internal naming conventions, document standards, privacy expectations, and record-retention requirements.
Maintain tracking logs and supporting records for I-9 completion, E-Verify timing, required employment documents, policy acknowledgments, and other assigned compliance-related records.
Prepare and perform recurring audits of employee records, job data, status changes, document completion, temporary associate data, and compliance-related audits to identify discrepancies and support strong data integrity under the direction of the HR Data & Systems Supervisor.
Prepare recurring and ad hoc HR reports related to headcount, employee status changes, onboarding completion, temporary labor, benefits support data, document completion, and other routine operational metrics.
Reconcile source data, validate report inputs, and assist with preparation of monthly, quarterly, and annual KPI reporting.
Build, schedule, launch, track, and organize employee surveys, pulse checks, forms, and feedback workflows under the direction of the HR Data & Systems Supervisor.
Compile straightforward summaries, files, and supporting materials so the HR Data & Systems Supervisor can review trends, prepare recommendations, and communicate findings.
Draft and maintain standard operating procedures, quick-reference guides, trackers, checklists, and support documents that help the HR team and management perform work consistently and accurately.
Assist HR Team with process integrity by testing new forms, workflows, permissions, document setups, and approved system updates before rollout.
Process approved door badge activity, assigned system access updates, and related administrative controls in accordance with established approval processes, maintaining timely turnaround and clear documentation.
Maintain the structural accuracy of HR resource hubs such as Paycom and SharePoint by updating approved links, forms, documents, and resources so employees and managers can access current information.
Follow established processes consistently and report when instructions are unclear, missing, or no longer aligned with actual practice.
Assist with compensation initiatives by maintaining compensation records, position data, job description files, and supporting documentation tied to compensation or organizational structure work.
Assist in maintaining back-end records tied to open enrollment, reconciliations, billing support, and benefits-related data follow-up upon necessity.
Prepare system records, workflow steps, checklist items, forms, and status tracking for new hires, transfers, and separations so employee-facing processes can be completed accurately and on time.
Provide dependable project and administrative support on assigned HR initiatives that rely on data accuracy, workflow execution, system upkeep, records discipline, or reporting preparation.
Adhere to all company safety policies, procedures, and guidelines.
Ensure compliance with data security and confidential information.
Participate in meetings related to safety topics and attend safety training sessions related to this role, department, and the company.
Report any safety concerns, incidents, or hazards immediately.