HR Coordinator

GGP•Chicago, IL

3d•Onsite

About The Position

The Human Resources Coordinator is a key role within the Human Resources function and provides administrative and project coordination support for the HR teams. This role provides great exposure to all aspects of HR and plays an integral role in attracting, supporting, developing and empowering our most valuable assets, our people. This role collaborates with other departments across a wide spectrum of responsibilities. This individual will leverage resources to coordinate meetings, collect data and communicate pertinent information.

Requirements

High School Diploma or GED required.
Ability to manage projects independently.
Ability to communicate with all levels within the organization and ability to work and learn independently and in a team situation.
Strong organizational and time management skills.
Ability to deal with multiple tasks effectively and establish priorities.
Strong attention to detail.
Excellent PC, Excel, Word and PowerPoint skills.
Able to quickly learn and be proficient with additional software packages.

Nice To Haves

College Degree preferred.

Responsibilities

Assists in the daily business of department and team functions, which includes project work as well as daily duties/task of team including:
Entering and maintaining assigned employee data into company systems, including new employee access requests, job changes, and separations.
Collecting, tracking, documenting and uploading pertinent info to personnel files.
Tracking performance management process, milestones, and compliance.
Preparing, monitoring, and analyzing surveys or other data sources to identify and document key themes and results.
Managing department content on the SharePoint intranet and other internal communication vehicles.
Setting up and co-facilitating in-person and virtual training and orientation sessions, including reserving conference rooms for sessions.
Monitoring compliance with HR policies and procedures and following up with employees.
Preparing, distributing, and tracking letters and memos, including but not limited to contingency letters, discretionary leave letters, onboarding documents and others, as assigned.
Maintaining documentation of employee safety guidelines and procedures.
Creating and updating training materials.
Collaborating with internal departments and external stakeholders, as appropriate.
Researching and answering employee questions.
Other projects and duties as assigned.
Administrative needs:
Coordinating communications and meetings.
Tracking notes and follow-up actions.
Researching, preparing, and editing reports and presentations and applying company branding guidelines.
Running reports or compiling data when needed, or on a scheduled recurring frequency.
Booking and organizing travel or approved department expenses.
Coordinating mail and shipping needs of department.
Scheduling meetings and interviews, booking conference rooms, updating calendars and facilitating all related provisions.