HR Compliance & Leave Administration Specialist

Novus Home Mortgage • Brookfield, WI

2d

About The Position

This role is responsible for ensuring compliance with federal, state, and local employment laws, managing HR policies and procedures, and administering all leave programs. The specialist will also provide support for payroll operations, conduct internal audits, and manage compliance reporting. The position offers an opportunity to be part of a growing, forward-thinking HR team in an environment that values transparency, collaboration, and continuous improvement.

Requirements

• Expertise in employment law and regulatory compliance
• Strong knowledge of FMLA and leave administration
• Policy development and interpretation
• Employee relations and issue resolution
• Deep understanding of HR laws, compliance requirements, and best practices
• Experience managing multi-state compliance environments
• Working knowledge of benefits administration
• Strong understanding of payroll processes, wage and hour laws, and compliance requirements
• High attention to detail with exceptional organizational skills
• Ability to manage high-volume, detail-intensive workloads with accuracy and efficiency
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
• Experience with HRIS and payroll systems
• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 5+ years of progressive HR experience, including direct experience with: Leave administration (FMLA, ADA, disability), HR compliance, Payroll processing/support

Nice To Haves

• HR certification (PHR, SHRM-CP, or similar), or willingness to obtain
• Demonstrated ability to contribute to process improvements and HR initiatives

Responsibilities

• Ensure compliance with federal, state, and local employment laws (FLSA, FMLA, ADA, EEOC, etc.)
• Maintain and enhance HR policies, procedures, and employee handbook to align with evolving regulations and business needs
• Conduct internal audits of HR processes, records, and documentation to ensure accuracy and risk mitigation
• Support employee relations matters, including investigations, documentation, and resolution
• Manage compliance reporting (EEO-1, OSHA logs, audits, and related requirements)
• Monitor regulatory changes and proactively recommend policy or process improvements
• Administer all leave programs including FMLA, ADA, short- and long-term disability, and state-specific leave laws
• Determine eligibility, track usage, and maintain detailed, compliant records for leave programs
• Serve as the trusted subject matter expert and primary contact for employees and managers regarding leave programs
• Ensure confidentiality and regulatory compliance throughout the leave lifecycle
• Partner with leaders to support return-to-work planning and workplace accommodations
• Provide operational support for payroll processing, including pre- and post-payroll validation
• Partner with Payroll leadership to support accurate, timely multi-state payroll execution
• Assist with off-cycle payrolls, corrections, reversals, and adjustments
• Maintain payroll records in accordance with internal controls and audit standards
• Support year-end activities including W-2 validation and reconciliation

Benefits

• Opportunity to influence process innovation and HR modernization
• Hands-on role with cross-functional exposure and impact

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level