HR COMPLIANCE & LEAVE SPECIALIST

ALPHA WARRANTY SERVICES INC•South Jordan, UT

8d•Onsite

About The Position

The HR Compliance and Leave Specialist administers and ensures compliance with employee leave and accommodation programs, including FMLA, ADA, short-term disability, PWFA, and other protected leaves of absence. This role manages the end-to-end leave process, supports the interactive accommodation process, and provides guidance to employees and leadership while ensuring adherence to applicable federal and state regulations. This role will also provide critical administrative and operational support to the Human Resources function, including personnel records management, recruitment support, and HRIS-related activities. The position ensures compliance with applicable laws, regulations, and company policies while delivering timely and professional service to employees and internal stakeholders. A high degree of confidentiality, accuracy, and sound judgment is essential in this role.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field preferred
2–4 years of relevant HR administration or related experience
Demonstrated experience administering leave caseloads for FMLA, ADA, and leave administration processes, including short-term disability programs
Solid understanding of reasonable accommodation regulations and requirements
Familiarity with multi-state employment practices and compliance requirements
Strong organizational and time management skills with a high level of attention to detail
Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment
Strong written and verbal communication skills
Proficiency in HRIS platforms and Microsoft Office applications

Nice To Haves

Professional HR certification (e.g., SHRM-CP or PHR) a plus

Responsibilities

Administer employee leave programs, including FMLA, short-term disability, PWFA, personal and other applicable leave policies
Review certifications, recertifications and track intermittent leaves
Serve as the primary point of contact for leave-related inquiries, ensuring timely, accurate, and professional communication
Coordinate with internal stakeholders to track and manage leave cases
Maintain accurate documentation and ensure compliance with federal, state, and company requirements
Coordinate return-to-work requirements and stipulations
Administer ADA accommodation requests, including documentation, tracking, and coordination with employees and management
Facilitate and document the interactive process in accordance with legal requirements and company policy
Maintain confidential accommodation records in compliance with applicable regulations
Maintain employee personnel files, ensuring accuracy, completeness, and compliance with established recordkeeping standards
Process and file documentation received from departments in a timely and accurate manner
Track and maintain required employee acknowledgements, including handbook and facility-related documentation
Support internal and external audits and ensure adherence to record retention requirements
Prepare and submit IT tickets for employee lifecycle changes, including new hires, terminations, and position updates
Provide first-level HRIS support and troubleshooting; escalate issues as appropriate
Assist in maintaining data integrity across HR systems
Conduct and document pre-employment reference checks
Provide administrative support throughout the recruitment and hiring process, as needed
Provide administrative support to the HR team, including scheduling, reporting, and correspondence
Serve as backup support for reception functions, including greeting visitors and managing incoming communications, as needed
Participate in HR projects and perform additional duties as assigned

Benefits

An exceptionally supportive company culture that places people over profit
Consistent Monday – Friday schedules
Fair and competitive compensation + bonus opportunities
Health insurance options with generous company contributions
Dental and Vision coverage
Life and Disability insurance (100% company paid + options for more!)
Competitive 401k match program
Paid Time Off (PTO) and Paid Holidays
Paid Volunteerism Time Off (VTO) to support your community
Legal and Pet insurance options
Free Roadside Assistance for your personal vehicle
Tuition Assistance Program
Ongoing professional training and development
Employee incentive and recognition programs
A state-of-the-art office building with outstanding features and amenities, including free onsite fitness center, basketball court, game room with bowling alley, and electronically adjustable workstations