HR Associate, Operations

K2 Integrity•New York, NY

1d•Hybrid

About The Position

The HR Associate provides essential administrative and operational support across the full employee and contractor lifecycle. This role is the backbone of day-to-day HR operations — owning onboarding and offboarding processes, supporting accurate and timely payroll processing, maintaining employee records, and assisting with a broad range of HR functions. The ideal candidate is detail-oriented, process-driven, and comfortable serving as a reliable resource for both employees and HR leadership. This position is onsite 4 days a week in the New York office.

Requirements

Bachelor's degree in HR, Business Administration, or related field (or equivalent experience)
2–4 years of HR generalist, HR coordinator, or HR administrative experience
Hands-on experience with HRIS platforms (HiBob, ADP, or similar)
Familiarity with payroll processes and basic payroll systems
Working knowledge of federal and state employment laws (FMLA, ADA, FLSA, COBRA)
Strong organizational skills and high attention to detail
Ability to handle confidential information with discretion
Proficiency in Microsoft Office Suite

Responsibilities

Serve as the primary point of contact for new hires beginning Day One
Maintenance of new hire paperwork, including I-9s
Schedule new hire orientation sessions covering company policies, culture, and benefits enrollment
Data entry of new hires into HRIS/payroll/benefits platforms
Conduct/arrange 30-day check-ins with new employees and relay feedback to HR leadership
Maintain accurate employee records in the HRIS and filing systems
Manage the end-to-end offboarding process for voluntary and involuntary separations
Prepare separation documentation including termination letters, COBRA notices, and final pay confirmations
Coordinate IT access revocation, equipment return, and badge deactivation with relevant departments
Schedule exit interviews
Process terminations accurately in the HRIS and ensure all separation records are complete
Ensure compliance with state-specific final pay and separation notice requirements
Assist with semi-monthly payroll processing by creating and submitting changes
Verify employee changes (new hires, terminations, pay adjustments, status changes) in the payroll system prior to processing
Review payroll reports for discrepancies and flag errors for resolution before finalization
Respond to employee inquiries regarding pay, deductions, and W-2s in coordination with Payroll or Finance
Maintain organized payroll records in accordance with recordkeeping requirements
Support year-end payroll tasks including W-2 distribution and audit preparation
Maintain accurate and up-to-date personnel files (physical and digital) in compliance with recordkeeping standards
Process employment verifications and respond to unemployment inquiries
Assist with benefits administration including enrollment changes and life event updates
Administer paid time off in accordance with company policy, including reconciliation in 3E Elite and responding to employee inquiries.
Provide general administrative support to the HR team, as needed