HR Associate I

AAON, Inc.•Tulsa, OK

About The Position

The HR Associate I provides entry-level support across core human resources functions and serves as an initial point of contact for employees, applicants, and visitors. The role supports departmental objectives through administrative processes, accurate recordkeeping, and employee lifecycle activities, working with team members to support efficient daily operations and a positive employee experience. It focuses on building foundational HR knowledge while supporting compliance and consistent processes. The position is performed in a professional office setting, with frequent interaction with employees, applicants, and visitors. The environment is fast-paced and requires flexibility and adaptability, as well as collaboration with HR team members and other departments. The employee must comply with company policies and procedures to maintain a safe and professional work environment. Duties may change, and additional functions may be assigned. Reasonable accommodations may be made, absent undue hardship, to enable employees with disabilities to perform essential functions.

Requirements

High school diploma or GED.
Zero or more years of experience in human resources, administrative support, or a related field; equivalent combinations of education and experience may be considered.
Basic understanding of office procedures and administrative tasks.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Attention to detail and organizational skills.
Ability to follow instructions and established processes.
Willingness to learn and develop HR knowledge.
Ability to communicate effectively in written and verbal formats.
Ability to manage multiple tasks and prioritize work.
Ability to follow directions and work under supervision.

Nice To Haves

Associate or bachelor’s degree in Human Resources, Business Administration, or a related discipline.

Responsibilities

Greet and assist employees, applicants, and visitors, providing a professional and welcoming experience.
Support HR administrative activities, including document processing, data entry, and record maintenance.
Assist with onboarding by preparing materials, scheduling orientations, and coordinating new-hire processes.
Maintain and update employee records for accuracy and compliance with company policies.
Respond to basic employee inquiries and direct more complex questions to appropriate team members.
Assist with scheduling interviews, meetings, and HR activities.
Support the preparation and distribution of routine communications and documentation.
Follow established procedures to support consistent and compliant HR operations.
File, scan, and organize HR documentation.
Assist with audit preparation and compliance-related tasks.
Support recruitment and hiring activities as needed.
Participate in training and development opportunities to build HR knowledge and skills.
Perform other duties as assigned.